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02 Contract Notice

Dynamic Purchasing System for Play Equipment Requirements under the value of 25,000 GBP per contract

  • First published: 01 August 2019
  • Last modified: 19 July 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-094454
Published by:
Wrexham County Borough Council
Authority ID:
AA0264
Publication date:
01 August 2019
Deadline date:
31 July 2024
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Continuation of an established Dynamic Purchasing System (“DPS”) for the purpose of obtaining quotes for various playground equipment requirements (under the value of 25,000 GBP per project) across the borough. A DPS is a procurement tool with aspects similar to a framework agreement, but where new suppliers can join at any time and it must be run as a completely electronic process. The DPS is a two-stage process, firstly all suppliers who meet the selection criteria and are not excluded will be admitted to the DPS and new suppliers can apply to join the DPS at any point during its lifetime. Individual contracts are awarded during the second stage; WCBC will invite all suppliers on the DPS to bid for specific contracts. The DPS will be administered electronically via Bravo e-Tenderwales solution CPV: 43325000, 37535200, 37535210, 37535220, 37535230, 37535240, 37535250, 37535260, 37535270, 37535280, 45112723, 45236210, 50870000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Wrexham County Borough Council

Commissioning Procurement and Contract Management Unit, Lampbit Street

Wrexham

LL11 1AR

UK

Telephone: +44 1978292792

E-mail: procurement@wrexham.gov.uk

NUTS: UKL23

Internet address(es)

Main address: www.wrexham.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.etenderwales.bravosoluation.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.etenderwales.bravosoluation.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.etenderwales.bravosoluation.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Dynamic Purchasing System for Play Equipment Requirements under the value of 25,000 GBP per contract

Reference number: Proc-19-30

II.1.2) Main CPV code

43325000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Continuation of an established Dynamic Purchasing System (“DPS”) for the purpose of obtaining quotes for various playground equipment requirements (under the value of 25,000 GBP per project) across the borough.

A DPS is a procurement tool with aspects similar to a framework agreement, but where new suppliers can join at any time and it must be run as a completely electronic process. The DPS is a two-stage process, firstly all suppliers who meet the selection criteria and are not excluded will be admitted to the DPS and new suppliers can apply to join the DPS at any point during its lifetime. Individual contracts are awarded during the second stage; WCBC will invite all suppliers on the DPS to bid for specific contracts. The DPS will be administered electronically via Bravo e-Tenderwales solution

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

37535200

37535210

37535220

37535230

37535240

37535250

37535260

37535270

37535280

45112723

45236210

50870000

II.2.3) Place of performance

NUTS code:

UKL23

II.2.4) Description of the procurement

Continuation of an established Dynamic Purchasing System (“DPS”) for the purpose of obtaining quotes for various playground equipment requirements (under the value of 25,000 GBP per project) across the borough.

A DPS is a procurement tool with aspects similar to a framework agreement, but where new suppliers can join at any time and it must be run as a completely electronic process. The DPS is a two-stage process, firstly all suppliers who meet the selection criteria and are not excluded will be admitted to the DPS and new suppliers can apply to join the DPS at any point during its lifetime. Individual contracts are awarded during the second stage; WCBC will invite all suppliers on the DPS to bid for specific contracts. The DPS will be administered electronically via Bravo e-Tenderwales solution.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019

End: 31/07/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within the tender documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed within the tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 098-237376

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/07/2023

Local time: 08:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/07/2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Suppliers Instructions How to Express Interest in this Tender.

1. Register your company on the eTenderwales portal (this is only required once).

Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

Click the “Click here to register” link.

Accept the terms and conditions and click “continue”.

Enter your correct business and user details.

Note the username you chose and click “Save” when complete.

You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender.

Login to the portal with the username/password.

Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).

Click on the relevant PQQ/ITT to access the content.

Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).

Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the tender.

You can now choose to “Reply” or “Reject” (please give a reason if rejecting);

You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;

Note the deadline for completion, then follow the onscreen instructions to complete the ITT;

There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:

email: E-mail: help@bravosolution.co.uk

phone: +44 8003684850 / Fax: +44 2070800480

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=94454

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

In line with its vision, values and corporate objectives Wrexham County Borough Council aims to contribute to the development of the local economy and maximise community regeneration through its procurement activity.

(WA Ref:94454)

VI.4) Procedures for review

VI.4.1) Review body

Wrexham County Borough Council

Commissioning Procurement and Contract Management Unit, Lampbit Street

Wrexham

LL11 1AR

UK

Telephone: +44 1978292792

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum of 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 6 months (and 30 days in certain circumstances).

VI.5) Date of dispatch of this notice

31/07/2019

Coding

Commodity categories

ID Title Parent category
45236210 Flatwork for childrens play area Flatwork
45112723 Landscaping work for playgrounds Excavating and earthmoving work
43325000 Park and playground equipment Construction equipment
37535280 Playground bleachers Roundabouts, swings, shooting galleries and other fairground amusements
37535220 Playground climbing apparatus Roundabouts, swings, shooting galleries and other fairground amusements
37535200 Playground equipment Roundabouts, swings, shooting galleries and other fairground amusements
37535230 Playground merry go rounds Roundabouts, swings, shooting galleries and other fairground amusements
37535270 Playground sandboxes Roundabouts, swings, shooting galleries and other fairground amusements
37535250 Playground see saws Roundabouts, swings, shooting galleries and other fairground amusements
37535240 Playground slides Roundabouts, swings, shooting galleries and other fairground amusements
37535210 Playground swings Roundabouts, swings, shooting galleries and other fairground amusements
37535260 Playground tunnels Roundabouts, swings, shooting galleries and other fairground amusements
50870000 Repair and maintenance services of playground equipment Miscellaneous repair and maintenance services

Delivery locations

ID Description
1023 Flintshire and Wrexham

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@wrexham.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
19/07/2023 14:16
Notice date(s) changed
IV.2.2) Time limit
Old date: 31/07/2023 08:00
New date: 31/07/2024 08:00

DPS Extension

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.