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Summary

OCID:: ocds-kuma6s-149834
Published by:: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:: AA0221
Publication date:: 10 April 2025
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Hywel Dda University Health Board (HDUHB) has awarded a contract for the provision of a Florence Electronic Site File System across the Health Board. This contract will enable the Health Board to remotely monitor research site files, enable secure electronic site file storage and document transfer with the ability to utilise electronic consent. The Florence eBinders system provides a comprehensive digital solution to streamline documentation, facilitate compliance, and ultimately foster a more efficient research environment. This effort underscores a shared commitment to advancing research innovation and improving operational workflows. The NHS Shared Business Services (SBS) Workplace Solutions framework agreement (SBS/19/AB/WAB/9411) is compliant with UK/EU procurement legislation and provides a compliant route to market for the procurement of full end-to-end IT solutions, and individual elements of IT solutions. The Digital Framework can ensure delivery of effective consumer-oriented technologies that meet the health board’s requirements across a range of IT infrastructure areas. The Health Board approached a provider with links to the Welsh Economy.

Full notice text

CONTRACT AWARD NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: NHS Wales Shared Services Partnership-Procurement Services
Postal Address: Hywel Dda Procurement Team, Ty Gorwel, St Davids Business Park,
Town: Carmarthen	Postal Code: SA31 3BB	Country: UK
For the attention of: Josh Wood	Telephone: +44 1633831530
E-Mail: josh.wood@wales.nhs.uk	Fax:
Internet Address (URL): http://nwssp.nhs.wales/ourservices/procurement-services/

2 Contract Details

2.1 Title

Florence Electronic Site File System

2.2 Description of the contract

The Florence eBinders system provides a comprehensive digital solution to streamline documentation, facilitate compliance, and ultimately foster a more efficient research environment. This effort underscores a shared commitment to advancing research innovation and improving operational workflows.

The NHS Shared Business Services (SBS) Workplace Solutions framework agreement (SBS/19/AB/WAB/9411) is compliant with UK/EU procurement legislation and provides a compliant route to market for the procurement of full end-to-end IT solutions, and individual elements of IT solutions. The Digital Framework can ensure delivery of effective consumer-oriented technologies that meet the health board’s requirements across a range of IT infrastructure areas. The Health Board approached a provider with links to the Welsh Economy.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	48213000		Operating system enhancement software package

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Estimated Total Value

41065.01 GBP

3 Procedure

3.1 Type of Procedure

Single stage

4 Award of Contract

4.1 Successful Bidders

4.1.1 Name and Address of successful supplier, contractor or service provider

Contract No:

Official Name: Softcat Plc
Postal Address: Solar House, Fieldhouse Lane,
Town: Marlow	Postal Code: SL7 1LW	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

5 Other Information

5.1 Reference number attributed to the notice by the contracting authority

P0320 - HDD-DCO-24-28

5.2 Date of Contract Award

21-03-2025

5.3 Number of tenders received

5.4 Other Information

(WA Ref:149834)

5.5 Additional Documentation

N/a

5.6 Publication date of this notice:

10-04-2025

SF 53

Coding

Commodity categories

ID	Title	Parent category
48213000	Operating system enhancement software package	Networking software package

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: josh.wood@wales.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Florence Electronic Site File System

Contents

Summary

Abstract

Full notice text

CONTRACT AWARD NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

2 Contract Details

2.1

Title

2.2

Description of the contract

2.3

Notice Coding and Classification

2.4

Estimated Total Value

3 Procedure

3.1

Type of Procedure

4 Award of Contract

4.1

Successful Bidders

4.1.1

Name and Address of successful supplier, contractor or service provider

5 Other Information

5.1

Reference number attributed to the notice by the contracting authority

5.2

Date of Contract Award

5.3

Number of tenders received

5.4

Other Information

5.5

Additional Documentation

5.6

Publication date of this notice: