CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Pembrokeshire

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering system across both Primary and Secondary Schools with a view to possibly extending usage to other local authority sites.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As detailed in the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the tender documents

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint & Several Liability

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As detailed in the tender documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PROC/1516/048

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access ITTs” link.

- Click on the relevant ITT to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 011 2470 / Fax: 020 7080 0480

Cyfarwyddiadau i Gyflenwyr ar Sut i Fynegi Diddordeb yn y Tendr hwn

1. Cofrestrwch eich cwmni ar y porth eDendroCymru (dim ond unwaith y mae angen gwneud hyn)

- Porwch ar y Porth eGyrchu: www.etenderwales.bravosolution.co.uk

- Cliciwch ar y linc Click here to register.

- Derbyniwch y telerau a’r amodau a cliciwch ar Parhau.

- Nodwch eich manylion busnes a defnyddiwr cywir.

- Gwnewch nodyn o’r enw defnyddiwr y dewisoch a cliciwch ar Cadw pan fyddwch wedi gorffen.

- Yn fuan, byddwch yn derbyn e-bost yn cynnwys eich cyfrinair unigryw (cadwch hwn yn ddiogel).

2. Mynegi diddordeb yn y tendr

- Logiwch i mewn i’r porth gyda’r enw defnyddiwr/cyfrinair.

- Cliciwch ar y linc Open Access ITTs.

- Cliciwch ar y ITT perthnasol i gael mynediad at y cynnwys.

- Cliciwch ar y botwm Express Interest yn y blwch Camau Gweithredu ar ochr chwith y dudalen.

- Bydd hyn yn symud y ITT i’ch tudalen Fy ITTs. (Mae hon yn ardal ddiogel sydd wedi’i chadw ar gyfer eich prosiectau chi yn unig).

- Cliciwch ar y côd ITT – nawr, gallwch gael mynediad at unrhyw atodiadau trwy glicio ar Gosodiadau ac Atodiadau Prynwyr yn y blwch Camau Gweithredu.

3. Ymateb i’r tendr

- Nawr, gallwch ddewis Ymateb neu Gwrthod - Nodwch reswm os na fyddwch yn ymateb.

- Nawr, gallwch ddewis y botwm Negeseuon i gyfathrebu gyda’r prynwr a gofyn am unrhyw eglurhad.

- Nodwch y terfyn amser ar gyfer cwblhau, yna dilynwch y cyfarwyddiadau ar y sgrin er mwyn cwblhau’r ITT.

- Efallai y bydd cymysgedd o gamau i chi eu cwblhau ar-lein ac heb fod ar-lein (mae cymorth manwl i’w gael ar-lein).

Os ydych chi angen unrhyw gymorth pellach, defnyddiwch yr help ar-lein, neu mae desg gymorth BravoSolution ar gael Llun – Gwener (8am – 6pm):

- e-bost: help@bravosolutions.co.uk

- ffôn: 0800 011 2470 / ffacs: 020 7080 0480

(WA Ref:32753)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Pembrokeshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from see item I.1

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent