Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792295890
E-mail: purchasing@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: www.swansea.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from another address:
https://etenderwales.bravosolution.co.uk
https://etenderwales.bravosolution.co.uk
UK
E-mail: o.n.cullen@swansea.ac.uk
NUTS: UKL
Internet address(es)
Main address: https://etenderwales.bravosolution.co.uk
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Higher Education VAT Consultancy Services
Reference number: T08(17)
II.1.2) Main CPV code
66171000
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea University requires a consultant to provide both specialist Higher Education VAT advice and general VAT advice to the University and its wholly owned subsidiaries, including but not limited to Swansea Materials Research and Testing Limited, Swansea Innovations Limited, Specific Innovations Limited and The Dylan Thomas Prize Limited.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66171000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Swansea University
II.2.4) Description of the procurement
Swansea University seeks to appoint a Consultant in order to deliver Higher Education VAT Consultancy Services for a period of three years with the option to extend the contract for a further one year period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
This contract may be used for existing or future EU funded projects.
II.2.14) Additional information
Suppliers bidding for this requirement should note that due to the subject matter of this contract, no work can be promised.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/09/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The consultant shall provide both specialist Higher Education VAT advice and general VAT advice to the University and its wholly owned subsidiaries, including but not limited to Swansea Materials Research and Testing Limited, Swansea Innovations Limited, Specific Innovations Limited and The Dylan Thomas Prize Limited.
1. The VAT Consultant will provide a VAT “help desk” facility.
The help desk will be used by University staff who manage the VAT for the University. The help desk would be expected to provide advice on adhoc queries within a reasonable timeframe (one working day unless exceptional circumstances). These queries would not attract an additional charge and would be covered by the help desk agreement. More complex queries would not go to the help desk and would be chargeable separately. There should be an annual charge for the help desk facility based on reasonable use.
2. Attendance at Quarterly Meetings
The VAT Consultant will provide quarterly meetings held at the University’s premises with staff from Finance and Estates.
There should be an annual charge to cover all quarterly meetings
3. Capital Works
The VAT consultant would be expected to work with Estates, Finance and other relevant members of staff for capital projects, leading on the VAT planning for the buildings, zero rating calculations and other associated VAT issues on capital builds.
4. Revenue Transactions
The VAT consultant would be expected to assist where required on all aspects of VAT on revenue transactions for more complex issues.
5. HMRC
The VAT consultant would be expected to liaise with HMRC on behalf of the University for VAT issues as deemed necessary by the University.
6. Legislation Updates, Court Cases and Tribunal Cases
As part of the annual service, the VAT consultant would be expected to notify the University of legislation updates, Court Cases or Tribunal Cases which may impact the University, positively or negatively, on a timely basis. Where additional work is requested as a result of legislation changes this would become chargeable work.
7. Review Work
Review of the nominal ledger, VAT returns, partial exemption calculations and Capital Goods Scheme calculations as requested
8. Research Grants
The provision of VAT advice and assistance on research grants as requested by either the Research team or the Finance Department.
9. VAT Training Course
The provision of a VAT Training Course specific to the Higher Education sector.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=52329
(WA Ref:52329)
VI.4) Procedures for review
VI.4.1) Review body
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792295890
Internet address(es)
URL: www.swansea.ac.uk
VI.5) Date of dispatch of this notice
26/08/2016