CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Contract for the Outright Purchase of Two x 18 Tonne GVW Chassis Cabs with Skip Lifting Equipment

2.2

Description of the goods or services required

Please see Specification For 18 Tonne Skip Lorry 2022 - Chassis Cab, Body, Paint & Optional Equipment.

Any items offered that do not fully comply with the Specification, must be specified in Table 1 (Non-Compliant Items) overleaf. The reasons for the potential non-compliance must also be stated.

The Vehicle/s and all associated equipment must comply in every respect with all current and relevant Regulations, Acts and Directives including the Department for Transport Regulations and the Health and Safety at Work Act.

The warranty period stated shall be the warranty period for full parts and labour cover only. The warranty period is to be offered on the understanding that the Council will fulfil its obligations to ensure the vehicle and ancillary equipment is maintained and serviced in accordance with manufacturers’ recommendations.

Where Tenderers consider that any items offered do not fully meet the Specification, a remedy or an alternative item may be offered as a variation. Tenderers shall ensure that any cost implications associated with variations are included in the total net price of the Vehicle, stated in the relevant Annex 2 - Pricing Schedule.

To assist the Council in assessing Specification compliance, the Council may require a Tenderer to provide a demonstrator vehicle. Demonstrator vehicles shall be provided at no cost to the Council and must be sufficiently similar to the vehicle offered by the Tenderer to allow for an assessment of Specification compliance. Failure to provide a demonstrator vehicle without reasonable explanation, either when requested or within any timescales specified by the Council, shall entitle the Council to reject the Tender.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123991

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Vehicle/s must be delivered free of charge to premises nominated by the Council. The Contractor shall undertake pre-delivery inspections and specification checks of the Vehicle/s prior to delivery.

The Contractor may be required to provide driver/operator familiarity training to a level which ensures competency. This training shall be provided free of charge.

The Contractor may be required to provide maintenance and repair familiarisation training for fitters to a level that ensures competency, at the Council’s Central Transport Unit workshops. This training shall be provided free of charge.

The Council shall not account for any warranty periods provided to the Council that include any incremental, diminishing cover or attendant conditions that include any additional costs for which the Council may be liable, such as, but not limited to, any costs associated with the return/collection of the vehicle/s to/from the warranty agent’s premises, service/maintenance arrangements etc.

Suppliers shall note Clause 3.1 of the Special Conditions of Contract (Outright Purchase) - At the time of raising an Official Order for the Vehicle/s, the Council shall request in writing from the Contractor confirmation of the delivery.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The Vehicle/s must be delivered free of charge to premises nominated by the Council. The Contractor shall undertake pre-delivery inspections and specification checks of the Vehicle/s prior to delivery.

The Contractor may be required to provide driver/operator familiarity training to a level which ensures competency. This training shall be provided free of charge.

The Contractor may be required to provide maintenance and repair familiarisation training for fitters to a level that ensures competency, at the Council’s Central Transport Unit workshops. This training shall be provided free of charge.

The Council shall not account for any warranty periods provided to the Council that include any incremental, diminishing cover or attendant conditions that include any additional costs for which the Council may be liable, such as, but not limited to, any costs associated with the return/collection of the vehicle/s to/from the warranty agent’s premises, service/maintenance arrangements etc.

Suppliers shall note Clause 3.1 of the Special Conditions of Contract (Outright Purchase) - At the time of raising an Official Order for the Vehicle/s, the Council shall request in writing from the Contractor confirmation of the delivery.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/22/146

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:123991)

5.2

Additional Documentation

5.3

Publication date of this notice