Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000603300
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
C191/2017/2018 - Food & Drinks Sector Development Framework Agreement
Reference number: C191/2017/2018
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Services
II.1.4) Short description
This Framework Agreement is to support the delivery of programmes, (including business development, export, FDI and other specialist Food services) evidence and other support to further the strategic aims of the Welsh Government and the Food and Drinks Action Plan to 2022. Food and Drink is a priority sector for the Welsh Government. The development of a new framework is essential to ensure the continued development of support programmes, assisting the industry to grow, innovate and move in positive new directions, ensuring Wales takes a prominent position in the market place for food.
II.1.5) Estimated total value
Value excluding VAT:
20 575 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
SPECIALIST F&D BUSINESS DEVELOPMENT PROGRAMMES
II.2.2) Additional CPV code(s)
15000000
92000000
77000000
73000000
03000000
75210000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To design and develop a number of innovative programmes and activities that will suit the needs of small, medium and large businesses in developing their products and services, their business skills and sales growth. This may include one to one or one to many support.
To ensure that businesses partaking and benefitting from these activities are in a position to take advantage of any opportunities that might arise. Working with other support providers through a triple helix approach being essential to increase the number of businesses that are in a position to benefit.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry.
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 2
II.2.1) Title
SPECIALIST F&D BUSINESS SUPPORT PROGRAMMES
II.2.2) Additional CPV code(s)
15000000
92000000
77000000
03000000
73000000
75210000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To deliver advice and support that will suit the needs of new business starts, micro, small, medium and large businesses in developing their products and services to achieve job safeguarding and creation and sales growth.
To work with other Welsh Government Departments as required and other business support providers, including skills support providers to ensure all business needs are fully considered and directed to other appropriate support, and to make appropriate referrals to such providers and recommendations to Food Division (FD) with regard to further additional support.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 3
II.2.1) Title
SPECIALIST F&D CATEGORY MANAGEMENT
II.2.2) Additional CPV code(s)
15000000
77000000
03000000
73000000
75210000
92000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To produce and update detailed reports, to include retailer profiles, product database, menu analyses, consumer trends and gap analysis reports on specific products in order to identify how Welsh based producers can fill these gaps.
To provide one to many and individual support to enable Welsh suppliers to understand the category management process and to assist them in integrating this within their trade development plans.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 4
II.2.1) Title
SPECIALIST F&D CONSULTANCY – EVENTS
II.2.2) Additional CPV code(s)
15000000
77000000
73000000
03000000
75210000
92000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To deliver a strong Welsh presence at key events and provide an environment within the UK and internationally where trade buyers, consumers, distributors, press and media can learn more about the food and drink industry within Wales. This will include raising the profile of the industry in line with the brand position of Welsh Food and Drink, and enable Welsh companies to directly engage with potential trade buyers to generate new/additional sales. Contractors will be required to recruit companies for participation at events and provide associated travel management, manage the Welsh presence from end to end, assist companies pre-event and collate outputs post event.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 875 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 5
II.2.1) Title
SPECIALIST F&D EXPORT CONSULTANCY
II.2.2) Additional CPV code(s)
92000000
73000000
77000000
15000000
75210000
03000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To deliver specialist export trade and marketing support to Welsh based food and drink businesses to develop their international sales, and to help maximise their chances of export success. The export support provided will need to be tailored to meet the needs of the individual business as the support required will be dependant on their export status. Some specific programmes of support will include: International Trade Development (ITD); Food and Drink Wales Export Cluster (Export Club); Export Procedure Reviews; and support to deliver other externally funded export support programmes where Welsh Government is a partner.
Support will be required to be delivered on both a one-to-one and one-to-many basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 6
II.2.1) Title
SPECIALIST F&D FOREIGN DIRECT INVESTMENT CONSULTANCY
II.2.2) Additional CPV code(s)
15000000
92000000
77000000
73000000
75210000
03000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The WG is looking for support in engaging with those companies within these target markets who have the greatest potential for high value manufacturing driven by environmental pressures, manufacturing competitiveness, food safety and quality and consumer behaviour. The work could involve research and development, company contact, appointment setting, follow up, support to WG officials, developing high level propositions, responding to FDI proposals. The primary aim being to attract new investment from new foreign owned companies to Wales.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 7
II.2.1) Title
SPECIALIST F&D MARKETING, PUBLIC RELATIONS AND COPYWRITING SERVICES
II.2.2) Additional CPV code(s)
15000000
77000000
73000000
03000000
75210000
92000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The WG are looking for contractors to assist with promoting Welsh food and drink on a regional, national and international basis. Aimed mainly at B2B there will also be an element of B2C through our Food Tourism project. Promotion around activities such as trade events, trade visits, along with promoting good news about the industry via case studies, PNs, social media and our quarterly newsletter. Creativity would be key to this work to ensure there is continuous coverage for the industry and its producers so as to raise its profile. Ensure the industry are aware of the packages of support available by WG. Work would also include public relations of the Food & Drink Wales Industry Board (FDWIB) and Protected Food Names (PFNs).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 8
II.2.1) Title
SPECIALIST F&D RESEARCH, ANALYSIS AND EVALUATION
II.2.2) Additional CPV code(s)
92000000
77000000
73000000
03000000
15000000
75210000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To provide research, evaluation, analysis and similar specialist services, providing robust and credible evidence to appraise and develop strategy for the food and drink sector in Wales and more widely, considering other connected sectors. To develop insight to understand the performance, trends and other features of the food and drink sector.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
optional 12 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Lot No: 9
II.2.1) Title
SPECIALIST F&D TRADE ENGAGEMENT
II.2.2) Additional CPV code(s)
15000000
92000000
77000000
73000000
03000000
75210000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
To contact and arrange meetings between Food Division and food and drink buyer organisations to establish new, and to build and maintain existing relationships in order to develop a detailed understanding of the buying organisations’ policies and plans to explore and discuss opportunities to work together to contribute to the broader Welsh Government agenda and priorities and for sourcing Welsh products. Buyers will be encouraged to attend Food Division events such as TasteWales and the Royal Welsh Show Business Lounge. Once the requirements of the buyers are understood both potential and existing suppliers that meet these requirements will be invited to take part in the programme to enable them to meet with buyers and secure new and increased sales as well as maintaining existing lines.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
There may be a requirement throughout the term of the framework to support the delivery of EU funded programmes (where Welsh Government is a partner) to develop the Welsh food and drinks industry
II.2.14) Additional information
The contract value included is an indication of the maximum value for each Lot through the duration of the Framework including the optional 1 year extension (4 years in total). This is not an indication of the budget available and not guaranteed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 62
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 208-430490
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/01/2018
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/01/2018
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If required following the conclusion of the Framework Agreement.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
E-Tender Information:
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 2pm
How To Find The ITT:
- Once logged in you must click on ‘ITT’s Open to all Suppliers’
- The e-tender references for this contract are: project_37843.
- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
The estimated budget is indicative only and no guarantee of actual spend, it is the maximum budget figure for the Framework Agreement.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=73252
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Client has decided to take a non core approach to Community Benefits, this means that the Community Benefits proposal that you return as part of this tender process will not be evaluated and scored.
(WA Ref:73252)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000603300
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
05/12/2017