Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292791
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing, Maintenance & Installation of Fire, Intruder & Emergency Lighting Systems
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
This Framework Agreement is for the statutory servicing of Fire and Security related equipment.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Housing Fire Alarm and Emergency Lighting Servicing Portfolio
II.2.2) Additional CPV code(s)
31625100
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
This Framework Agreement is for the statutory servicing of Fire and Security related equipment.
Wrexham CBC has a duty to maintain fire and security equipment located at all sites on their property portfolio in line with regulatory guidelines.
The purpose of this framework is to employ capable contractors who can carry out both a servicing regime and a responsive repairs service that can cater fully to what is asked of them in these tender documents.
Its anticipated that there will be approximately 160 sites which will require between one and four servicing visits a year depending on the guidelines set out for each property type.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Corporate, Schools and Public Buildings Fire Alarm Servicing Portfolio
II.2.2) Additional CPV code(s)
31625000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
This Framework Agreement is for the statutory servicing of Fire and Security related equipment.
Wrexham CBC (The Employer) has a duty to maintain fire and security equipment located at all sites on their property portfolio in line with regulatory guidelines.
The purpose of this framework is to employ capable contractors who can carry out both a servicing regime and a responsive repairs service that can cater fully to what is asked of them in these tender documents.
Its anticipated that there will be approximately 160 sites which will require between one and four servicing visits a year depending on the guidelines set out for each property type
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Intruder Alarm Servicing and Monitoring of all Sites
II.2.2) Additional CPV code(s)
31625000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
This Framework Agreement is for the statutory servicing of Fire and Security related equipment.
Wrexham CBC (The Employer) has a duty to maintain fire and security equipment located at all sites on their property portfolio in line with regulatory guidelines.
The purpose of this framework is to employ capable contractors who can carry out both a servicing regime and a responsive repairs service that can cater fully to what is asked of them in these tender documents.
Its anticipated that there will be approximately 160 sites which will require between one and four servicing visits a year depending on the guidelines set out for each property type
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Fire Extinguisher Servicing of all Sites
II.2.2) Additional CPV code(s)
35111300
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
This Framework Agreement is for the statutory servicing of Fire and Security related equipment.
Wrexham CBC (The Employer) has a duty to maintain fire and security equipment located at all sites on their property portfolio in line with regulatory guidelines.
The purpose of this framework is to employ capable contractors who can carry out both a servicing regime and a responsive repairs service that can cater fully to what is asked of them in these tender documents.
Its anticipated that there will be approximately 160 sites which will require between one and four servicing visits a year depending on the guidelines set out for each property type
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Detailed within the Tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/01/2021
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=106411
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Wrexham County Borough Council is committed to working with the Welsh Government in delivering Community Benefits.
It is a requirement of this Contract to continue to support this and for the Principal Contractor to deliver Community Benefits within the Borough throughout the term of the contract through a hybrid approach delivering both Core and Non Core Requirements.
It is a requirement of this contract to provide Core Community benefits, which will include employment and training opportunities for disadvantaged groups of 52 weeks training per one million pound of contract spend.
(WA Ref:106411)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, the strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Wrexham County Borough Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly
VI.5) Date of dispatch of this notice
09/12/2020