Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 1792637242
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision for Retained Agent for Council’s Property Investment Fund
Reference number: CCS/20/008
II.1.2) Main CPV code
70122100
II.1.3) Type of contract
Services
II.1.4) Short description
The Council set up a Property Investment Fund in 2017 to enable income-producing assets to be acquired in order to support existing budgets. The Council requires the continuing appointment of a consultant to introduce and advise on available opportunities within the market place, which meet Council investment parameters. Value of contract will be variable depending on value of investments acquired.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70122100
70121000
70121100
70122000
70122110
70123000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Swansea Area
II.2.4) Description of the procurement
The Council set up a Property Investment Fund in 2017 to enable income-producing assets to be acquired in order to support existing budgets. The Council requires the continuing appointment of a consultant to introduce and advise on available opportunities within the market place, which meet Council investment parameters. Value of contract will be variable depending on value of investments acquired.
II.2.5) Award criteria
Criteria below:
Quality criterion: As per procurement doc's
/ Weighting: 100
Price
/ Weighting:
100
II.2.6) Estimated value
Value excluding VAT:
.01
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is provision to extend beyond contract for up to 36 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders are required to be regulated by the RICS and to be members of The Royal Institution of Chartered Surveyors
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please see Tender Documents
Minimum level(s) of standards required:
Please see Tender Documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders are required to be regulated by the RICS and to be members of The Royal Institution of Chartered Surveyors
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/03/2020
Local time: 12:00
Information about authorised persons and opening procedure:
Lisa Evans or Lee Morgan
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=99247
(WA Ref:99247)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
City & County of Swansea - Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea,
SA1 3SN
UK
Telephone: +44 1792636000
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea - Procurement Department, Commercial Services
Civic Centre,
Swansea,
SA1 3SN
UK
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: http://www.swansea.gov.uk
VI.5) Date of dispatch of this notice
12/02/2020