Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Digital Health and Care Wales
Ty Glan yr Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Katharine Fletcher
Telephone: +44 2920502105
E-mail: katharine.fletcher@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
Aneurin Bevan University Health Board
St Cadoc's Hospital, Lodge Cross, Caerleon
Newport
NP18 3XQ
UK
Contact person: Rob Type
E-mail: rob.type@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Betsi Cadwaladar University Health Board
Ysbyty Gwynedd, Penrhosgarnedd
Bangor
LL57 2PW
UK
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=
I.1) Name and addresses
Cardiff and Vale University Health Board
University Hospital of Wales, Heath Park
Cardiff
CF14 4XW
UK
Contact person: Claire Salisbury
E-mail: claire.salisbury@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Cwm Taf Morgannwg University Health Board
Ynysmeurig House, Navigation Park
Abercynon
CF45 4SN
UK
Contact person: Esther Price
E-mail: esther.price@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Hywel Dda University Health Board
Prince Philip Hospital, Bryngwyn Mawr
Llanelli
SA14 8QF
UK
Contact person: Alan Binks
E-mail: Alan.Binks@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Powys Teaching Health Board
Neuadd Bryncheiniog, Cambrian Way
Brecon
LD3 7HR
UK
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Public Health Wales NHS Trust
2 Capital Quarter
Cardiff
CF10 4BZ
UK
Contact person: Christine Thorne
E-mail: christine.thorne@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Swansea Bay University Health Board
One Talbot Gateway, Baglan Energy Park
Port Talbot
UK
Contact person: Keir Warner
E-mail: keir.warner@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Velindre University NHS Trust
Unit 2, Charnwood Court, Parc Nantgarw, Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Christine Thorne
E-mail: christine.thorne@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.1) Name and addresses
Welsh Ambulance Service NHS Trust
Trust Headquarters, HM Stanley Hospital, St Asaph
Denbighshire
LL17 ORS
UK
Contact person: Simon Whitehead
E-mail: Simon.whitehead@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: https://www.wales.nhs.uk/ourservices/directory/LocalHealthBoards
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Prescribing and Medicines Administration Services
Reference number: P735
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
2.2. The Framework Operator (DHCW) is seeking to establish a new multi-vendor Framework Agreement to enable NHS organisations to call off their requirements on a local basis via a “mini-competition” process. The Framework will consist of not less than two (2) suppliers (“Contractors”), subject to there being at least two (2) compliant submissions. The scope of the Framework Agreement is for the provision of Electronic Prescribing and Medicines Administration solutions, including the ongoing development, upgrade and maintenance of said solutions. Solutions available to NHS Wales users under this Framework Agreement must satisfy the following objectives:
i. Provide auditable prescribing decision-making support
ii. Record and monitor the issuance and administration of pharmaceuticals
iii. Interface with local and national systems, not least Patient Administration and Pharmacy Stock Control
II.1.5) Estimated total value
Value excluding VAT:
100 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48814400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
All Health Boards and Trusts across NHS Wales
II.2.4) Description of the procurement
Digital Health and Care Wales (“DHCW”) has been tasked by Welsh Government (“WG”) to create an NHS Wales multi-vendor Framework Agreement for Electronic Prescribing and Medicines Management (“EPMA”) Services.
The Framework Operator (DHCW) is seeking to establish a new multi-vendor Framework Agreement to enable NHS organisations to call off their requirements on a local basis via a “mini-competition” process. The Framework will consist of not less than two (2) suppliers (“Contractors”), subject to there being at least two (2) compliant submissions. The scope of the Framework Agreement is for the provision of Electronic Prescribing and Medicines Administration solutions, including the ongoing development, upgrade and maintenance of said solutions. Solutions available to NHS Wales users under this Framework Agreement must satisfy the following objectives:
i. Provide auditable prescribing decision-making support
ii. Record and monitor the issuance and administration of pharmaceuticals
iii. Interface with local and national systems, not least Patient Administration and Pharmacy Stock Control
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2022
End:
31/05/2026
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be subject to renewal in May 2026.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: The Framework Operator is of the view that the nature of the subject matter of the Framework Agreement requires extended implementation and mobilisation periods for any Authorities using this Framework Agreement and the extended duration is required to give Authorities sufficient time to undertake these activities.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-028441
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/03/2022
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/03/2022
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Framework Operator intends to offer all interested Suppliers an opportunity to attend a 'Supplier Briefing' session at 10:30 on 1st March 2022.
The Briefing session will be conducted via Microsoft Teams and is expected to not last more than one (1) hour.
At the Briefing session Suppliers will be informed about the programme, the procurement process and the intentions for the Framework utilisation by other NHS Wales organisations.
To register interest in this event please issue a message using the eTender Wales message portal, available in the ITT, by 12:00 on the 25/02/2022. Please confirm the names, designation and email address of all attendees required so that a Microsoft appointment can be issued.
Direct emails to Digital Health and Care Wales are not accepted.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118721
(WA Ref:118721)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/02/2022