Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cyngor Gwynedd (Council)
Tîm Categori Corfforaethol / Corporate Category Team, Swyddfeydd y Cyngor, Stryd y Jel,
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679773
E-mail: TimRheoliCategoriCorfforaethol@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Property Maintenance
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas and Oil Appliance Servicing and Safety Checks
II.1.2) Main CPV code
50531100
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is to establish a contract for the service of comprehensive inspection and servicing of gas boilers, gas appliances, oil fired boilers, gas catering equipment, and solid fuel/oil flue/chimney cleaning in a range of buildings managed by the Property Unit in Cyngor Gwynedd (Council), for the period 01 May 2023 - 30 April 2026.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531200
50531100
90915000
II.2.3) Place of performance
NUTS code:
UKL12
II.2.4) Description of the procurement
This tender is to establish a contract for the service of comprehensive inspection and servicing of gas boilers, gas appliances, oil fired boilers, gas catering equipment, and solid fuel/oil flue/chimney cleaning in a range of buildings managed by the Property Unit in Cyngor Gwynedd (Council), for the period 01 May 2023 - 30 April 2026.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
+1 year +1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/03/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
CY
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/03/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2026 - 2028
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
ITT REFERENCE
The relevant ITT number in eTenderWales is:
itt_101114 (Welsh)
itt_101113 (English)
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SUPPLIER INSTRUCTIONS - HOW TO EXPRESS INTEREST IN THIS TENDER -
1. Register your company on the eTenderwales portal (this is only required once) - Browse to the eSourcing Portal:
www.etenderwales.bravosolution.co.uk and click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete. You will shortly receive an email with your unique password (please keep
this secure)
2. To express an Interest in the tender :
- Login to the portal with the username/password and click the “Open Access PQQs/ITTs” link. (These are Pre-Qualification
Questionnaires open to any registered supplier)
- Click on the relevant ITT to access the content and click the “Express Interest” button in the “Actions” box on the left-hand side of the
page.
- This will move the PQQ/ITT into your “My PQQs/ITTs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon–Fri (8am– 6pm) on: - eMail:
help@bravosolution.co.uk - Phone: 0800 069 8634
If you have a question regarding the tender itself, please use the messaging facility within the system.
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COMMUNITY BENEFITS
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As part of this tender process, Cyngtor Gwynedd (Council) will be using elements of the Welsh TOMs measurement tool. This is a tool that will capture social value achieved as part of the contract. Bidders will be presented with a set of measures covering 7 key themes :-
- A Prosperous Wales
- A Globally responsible Wales
- A Resilient Wales
- A Healthier Wales
- A more equal Wales
- A Wales of cohesive communities
- A Wales of vibrant shared culture and thriving Welsh Language
Bidders should choose only those measures that they feel are most achievable for them and their business as part of any subsequent contract. The successful supplier will be required to report on progress on these measures throughout the contract period.
In order to familiarise bidders with the tool prior to the tender going live, the Council are providing the following :-
Webinar : TOMS Guidance https://www.youtube.com/watch?v=cX0M9K2xzPM
Webinar : https://socialvalueportal.com/resources/webinar/social-value-in-action/webinar-social-value-welsh-toms-suppliers-werth-cymdeithasol-ar-toms-cymreig-gyflenwyr
Demonstration site : https://socialvalueportal.force.com/supplieraccountregistration?svpprojectid=4J0-0000-NmZg9
Guidance document : (available as part of the tender documentation)
Social Value Portal video: https://www.youtube.com/watch?v=jd6Zv18AgLk
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NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128653
(WA Ref:128653)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/02/2023