CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Purchase and Maintenance of Security Scanners

2.2

Description of the goods or services required

The Cardiff and Vale UHB is seeking security scanners with ongoing maintenance to mitigate the fire risks currently highlighted at Hafan Y Coed, University Hospital Llandough.

In order to effectively manage the risk of fires to inpatient wards, ferrous metal detectors were identified to prevent contraband being brought onto the wards and reduce fire setting as part of the move towards a no smoking hospital. The device is a viable option to help mitigate fire risks.

Therefore, the Health Board are looking to purchase an efficient and flexible threat detection system with the following features:

- Device must be capable of being wall-mounted and freestanding

- Devices must be able to produce advanced and precise results of where harmful objects are situated on a person’s body. The device must have enhanced sensitivity throughout the area of detection.

- Effective mitigation of background noise, resulting in fewer false alarms

- Simple user interface to control audible, visual and user settings quickly and effectively

- Device must be connected to main power supply with spare battery unit to supply the device for long periods of time

- Detectors must be able to indicate the exact location of contraband efficiently without affecting detection results

- Centralized data analysis and event reporting

- Enhanced lower body detection

- Consistent whole-body detection of threat items on or inside a person’s body

Suppliers must be aware that due to limited space in the air lock at the entrance to each ward, the device must have a small footprint.

It should be noted that the Health Board has capital funding to purchase these scanners and therefore, are looking to complete the tender within March for urgent delivery.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=129443

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Purchase of Security Scanner devices with 4 years ongoing maintenance support

3 Conditions for Participation

3.1

Minimum standards and qualification required

As outlined in the tender documentation

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CAV-ITT-PROJECT52653

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please note additional information on this procurement:

1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.

2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

3. The Contracting Authority will not accept completed ITT's after the stated closing date.

5.1 4. All documents to be priced (where applicable) in sterling and all payments made in sterling.

5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

6. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the ITT under itt_101356.

7. Bidders should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB

(WA Ref:129443)

5.2

Additional Documentation

5.3

Publication date of this notice