CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Cleaning Contract for Buckley Town Council Offices & Buckley Public Conveniences

2.2

Description of the goods or services required

Scope of contract:

To provide daily, weekly, monthly and quarterly cleaning in line with:-

Cleaning Schedule 1 for Buckley Town Council Offices and

Cleaning Schedule 2 for Buckley Public Conveniences which also includes opening and closing of the building.

Contract to commence from 1st April 2024

The minimum requirements expected by the Council in relation to these contracts are that the Offices and Public Conveniences will be kept to industry standards of cleanliness at all times.

Place & Time of Delivery of Contract:

The usual places for delivery of the contract will be the Council Offices, Buckley and the Public Conveniences of Buckley, Flintshire.

The Council Offices are open from 08:30 to 13:30 Monday to Friday.

The Public Conveniences are open from 08:00 to 18:00 six days per week (Monday to Saturday – closed Sunday). The normal cleaning should be undertaken outside of the above hours. The exceptions to the opening hours for both of the establishments are listed on Schedules 1 and 2 appended to this document.

The Contractor is required to hold all necessary up-to-date insurance policies.

Health and Safety Regulations, other Legislations and Council Policies:

The Contractor is expected to adhere to all relevant health and safety legislation and best practice guidance.

The Contractor is to be responsible for the health and safety of its staff while

undertaking duties, and to be appropriately insured.

The Contractor will carry out risk assessments and provide adequate PPE as appropriate.

Usage of the Contractor’s own Equipment:

The Contractor will be required to use its own equipment and materials; the Contractor shall be authorised to use the equipment, however, any equipment provided by the Contractor for use under the auspices of this contract shall be the responsibility of the Contractor to maintain and safeguard throughout the usage of the equipment. The equipment, when used, shall be covered by relevant insurance by the Contractor. The use of the Contractor’s equipment and materials is further explained in Schedules 1 and 2 appended to this contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138773.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Contract period:

The initial period of the contract shall be three years. At the end of the three years the contract may be extended for a maximum period of a further one year at the Council’s discretion.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Buckley Town Council is looking for the following :

1) Your proposal for the fulfilment of duties outlined and a complete fee breakdown for each year of the contract.

2) Details of previous commercial cleaning services experience to be included in the proposal.

3) Professional references or testimonials from previous clients.

4) Health and Safety policy and procedures and risk assessments.

5) Evidence of public liability insurance.

6) Evidence of employers’ liability insurance if relevant.

7) Key personnel contact information (if you are awarded the contract).

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Full documents can be found on the Buckley Town Council website.

(WA Ref:138773)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice