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Summary

OCID:: ocds-kuma6s-139034
Published by:: Llywodraeth Cymru / Welsh Government
Authority ID:: AA0007
Publication date:: 13 February 2024
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The aim of this contract is to provide a managed Information and Records management service which allows the storage, retrieval, and disposal of Welsh Government physical records. The service provided under this contract will include: • provision of secure and possibly segregated storage accommodation • collection, cataloguing, and storage of records belonging to the Welsh Government • retrieval of records belonging to the Welsh Government • destruction of records belonging to the Welsh Government • ability to provide services in line with emerging technologies • delivery and collection of records by contractors own secure transport

Full notice text

CONTRACT AWARD NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Llywodraeth Cymru / Welsh Government
Postal Address: Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park,
Town: Caerdydd / Cardiff	Postal Code: CF10 3NQ	Country: UK
For the attention of: Corporate Procurement Services	Telephone: +44 3000257095
E-Mail:	Fax:
Internet Address (URL):

2 Contract Details

2.1 Title

Offsite Records Storage

2.2 Description of the contract

The aim of this contract is to provide a managed Information and Records management service which allows the storage, retrieval, and disposal of Welsh Government physical records.

The service provided under this contract will include:

• provision of secure and possibly segregated storage accommodation

• collection, cataloguing, and storage of records belonging to the Welsh Government

• retrieval of records belonging to the Welsh Government

• destruction of records belonging to the Welsh Government

• ability to provide services in line with emerging technologies

• delivery and collection of records by contractors own secure transport

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	79996100		Records management

b) Delivery Location/Area

	Code		Location
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

2.4 Estimated Total Value

3 Procedure

3.1 Type of Procedure

Single stage

4 Award of Contract

4.1 Successful Bidders

4.1.1 Name and Address of successful supplier, contractor or service provider

Contract No:

C335/2022/2023

Official Name: Iron Mountain (Uk) Plc
Postal Address: Ground Floor, 4 More London Riverside,
Town: London	Postal Code: SE12AU	Country: UK
For the attention of: Offsite Records Storage	Telephone:
E-Mail:	Fax:
Internet Address (URL):

5 Other Information

5.1 Reference number attributed to the notice by the contracting authority

C335/2022/2023

5.2 Date of Contract Award

08-02-2024

5.3 Number of tenders received

5.4 Other Information

This was a direct award to the incumbent supplier - Iron Mountain UK PLC via HTE (Health Trust Europe) Document Storage, Scanning and Related Services Framework.

(WA Ref:139034)

5.5 Additional Documentation

N/a

5.6 Publication date of this notice:

13-02-2024

SF 53

Coding

Commodity categories

ID	Title	Parent category
79996100	Records management	Business organisation services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Offsite Records Storage

Contents

Summary

Abstract

Full notice text

CONTRACT AWARD NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

2 Contract Details

2.1

Title

2.2

Description of the contract

2.3

Notice Coding and Classification

2.4

Estimated Total Value

3 Procedure

3.1

Type of Procedure

4 Award of Contract

4.1

Successful Bidders

4.1.1

Name and Address of successful supplier, contractor or service provider

5 Other Information

5.1

Reference number attributed to the notice by the contracting authority

5.2

Date of Contract Award

5.3

Number of tenders received

5.4

Other Information

5.5

Additional Documentation

5.6

Publication date of this notice: