Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
2nd Floor, Woodland House, Maes Y Coed Road, CF14 4HH
Cardiff
CF14 4HH
UK
Contact person: Gracie Westlake
E-mail: gracie.westlake@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Database License Renewal – Patient Management System (PMS)
Reference number: CAV-DCO-(25-26) 192
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
This agreement provides for the renewal of Oracle
Database licensing and support for the Patient
Management System (PMS) at Cardiff and Vale
University Health Board. The PMS is technically
dependent on Oracle Database to ensure safe,
secure, and reliable operation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
42 593.80
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72268000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This agreement provides for the renewal of Oracle
Database licensing and support for the Patient
Management System (PMS) at Cardiff and Vale
University Health Board. The PMS is technically
dependent on Oracle Database to ensure safe,
secure, and reliable operation.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Contracting Authority has awarded this contract directly to Oracle Corporation UK Limited in accordance with the applicable procurement regulations on the grounds of technical compatibility, absence of reasonable alternatives, and protection of critical service continuity.
The justification is as follows:
Technical Compatibility: The existing Patient Management System (PMS) is built upon Oracle database technology. Alternative database solutions available under the relevant framework are not technically compatible with the current PMS architecture. Implementing an alternative solution would require significant system redesign, data migration, testing, and revalidation activities, creating disproportionate cost and operational risk.
Absence of Reasonable Substitutes: No alternative supplier is able to provide equivalent licensing and support services for the existing Oracle-based infrastructure without introducing material technical and commercial disadvantage. Oracle resellers do not offer additional contractual, financial, or service benefits beyond those available directly from the Original Equipment Manufacturer (OEM).
Operational Continuity and Risk Management: Oracle technology is embedded across multiple systems within the organisation. Transitioning to a different database platform would introduce interoperability challenges, require additional workforce training, and create avoidable disruption to essential clinical and operational services.
On this basis, the Contracting Authority considers that the direct award is objectively justified and proportionate to ensure system stability, patient safety, and continuity of service.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: CAV-DCO (25-26) 052
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/02/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ORACLE CORPORATION UK LIMITED
Oracle Parkway
Reading
RG6 1RA
UK
Telephone: +44 7766820406
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 42 593.80
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:162018)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
24/02/2026