Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000623300
E-mail: ictprocurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vessel Monitoring System
Reference number: C062/2018/2019
II.1.2) Main CPV code
63726700
II.1.3) Type of contract
Services
II.1.4) Short description
We are proposing to rollout a vessel monitoring system for all under-12 metre vessels, approx. 400 vessels to improve spatial data about commercial fishing operations in Welsh waters which will be used to inform the management of this marine area.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
34513100
77700000
03000000
34931500
63726700
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Vessel monitoring systems have been used by all European fishing vessels over-15 metre since 2003. In 2012 legislation was introduced requiring all vessels engaged in the Welsh Scallop fishery to have a vessel monitoring system on board. In 2013 a vessel monitoring system was introduced for all EU vessels 12 metres and over. These systems are widely used as a monitoring and management tool.
We are proposing to introduce a similar vessel monitoring system for all under-12 metre vessels in Wales which accounts for approximately 97% of the Welsh fishing fleet. The system will improve the Welsh Government’s understanding of commercial fishing operations in Welsh waters and in turn will be used to inform the management of this marine area. The under-12 metre vessel monitoring system will use low cost mobile technologies for data transmissions to reduce costs for end users.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Written Response
/ Weighting: 50%
Quality criterion: Technical Demonstration
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An option to extend the contract for periods of up to 12 months each, with a maximum total contract extension of 2 years (e.g. 2 x 12 months), will be available to the Client and will be subject to annual performance reviews.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
The contract value included is an indication of the maximum total contract value including the optional extension period. This is not an indication of the budget available and is not guaranteed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 122-277124
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/02/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Accessing the ITT at https://etenderwales.bravosolution.co.uk:
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User
performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a username and will receive a password.
- The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page. In order to log-in to the Platform please enter your Username and Password.
- Registration should only be performed once for each Organisation. If you think that someone in your Organisation may have already
registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
HOW TO FIND THE ITT:
- Once logged in you must click on ‘ITTs Open to all Suppliers’.
- The etender references for this framework are:
project_40510- Vessel Monitoring System
itt_71797 - Vessel Monitoring System
- Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest’ button. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the
‘Attachments’ area.
If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 800
3684852
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the NPS directly, who will be able to
provide a more suitable format (for example, Braille, Large Print, Word Document or Audio format).
The Welsh Ministers will not be liable for any bidder costs arising from the non award of this Contract.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=86913
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
A non core approach has been taken which means that the Community Benefits proposal that a Bidder returns as part of this tender process will not be evaluated or scored.
In relation to the contract, the Client would like Bidders to focus on training and recruitment opportunities for disadvantaged workers.
(WA Ref:86913)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000623300
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
02/01/2019