Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Contact person: Shona Carle
Telephone: +44 1633656656
E-mail: shona.carle@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NCC City Services Green Team - Approved List Of Contractors 2020 - 2023
Reference number: NCC-2019-118
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
Newport City Council is proud to own and maintain in excess of 2 million trees which includes over 185 hectares of mixed deciduous woodland.
This includes various different Client areas where trees are present: eg Highways, Education, Parks, Woodlands and the Monmouthshire and Brecon Canal etc.
Newport City Council takes the care and responsibility of its trees very seriously to ensure that they are as healthy and safe for as long as possible as per the formerly adopted Newport City Council 2015 Tree Policy, supporting this is a raft of National and Local Polices to safeguard healthy tree stock.
All Council tree stock is inspected by qualified and experienced Tree Consultants on a cyclical basis and subsequently the practical tree work is tendered out. Technical diagnostic work is also undertaken to trees to determine the most appropriate course of action on trees of sufficient value.
Exacting standards of professionalism both by Tree Consultants and Tree Surgeons are expected and required, with the latter carrying out a broad spectrum of physical tree work – some of which is highly specialised in nature.
In order to deliver this Service, an Approved List of Contractors is being implemented via consultation with Strategic Procurement and it will be complied and maintained in accordance with Newport City Council standing orders.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Tree Consultants
II.2.2) Additional CPV code(s)
03452000
71355000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
The Council is looking for suitably qualified and established Arboricultural professionals to carry out Visual Tree Assessment (VTA) surveys by an NQF level 2 competent person of all trees; where this identifies defects, a VTA inspection by an NQF level 3 competent person identifying a reasonably practicable prioritised works program.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Tree Surgeons
II.2.2) Additional CPV code(s)
77211300
77211400
77340000
77341000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
The Council is looking for suitably qualified and experienced Tree Surgeons in order to carry out the necessary maintenance to the NCC owned tree stock. This involves a wide variety of works including felling, dismantling, highways work, cable bracing etc. Therefore, NCC expects a high quality of work and public relations as the successful contractors will be representing NCC when carrying out works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/02/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/02/2020
Local time: 13:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (pqq_32920) available from 23rd January 2020) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=99041
(WA Ref:99041)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
VI.5) Date of dispatch of this notice
20/01/2020