CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Volunteering Wales Strategic Grant evaluation

2.2

Description of the goods or services required

The covid-19 pandemic resulted in changes to volunteering and identified the need to improve ways of working, linking between sectors and not working in parallel.

The evaluation will look into whether the Volunteering Wales Strategic Grant Scheme 2021/22 has met its objectives of helping to create impactful and sustainable improvements in volunteering infrastructures and to make recommendations on how any future strategic funds might be invested.

Scope and responsibilities

A report produced of the overall analysis of the identified grant funded activities

What activities the funding was spent on and the impact the funding had on volunteers and the communities they serve.

How the impact of projects was captured, with recommendations for how this might be strengthened

A review of how the sharing of insight and learnings took place between grant recipients; what happened and could it be improved?

Recommendations for how learning from this experience could be implemented in any future grant scheme, and how the objectives of any future grant scheme might be changed to strengthen the approach?

Is there ongoing impact of the activities carried out, are the infrastructures sustainable?

Detailed requirements

Outcomes: The completed evaluation report should provide insight into the effectiveness of the initiatives funded, the purpose and aims of the grant scheme, and recommendations for where this approach can be improved.

Outputs – 2 interim reports demonstrating initial findings and progress towards final completed report.

A completed report, including recommendations that can be used by Welsh Government and WCVA to inform the design of future grant rounds. The final report will be made available in both English and Welsh. The cost for translation and quality assuring the translation should be included within the price schedule and the bid must set out how this requirement will be met. Successful suppliers will have a good understanding of the requirements of providing bilingual services and will either offer the in-house capability to deliver such a service or have in place a service level agreement with a sub-contractor to support its delivery of bilingual services. Suppliers should ensure that the Welsh language version is treated no less favourably than the English and is fully fit for purpose and ready for publication.

The report must be proof-read before being sent to WCVA. This must include checking that the document is well laid-out, technically correct, grammatically correct and appropriate language used.

A presentation of key findings to the Volunteering Wales Board and Volunteering Cross Sector Leadership Group.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117898.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Refer to invitation to tender document

3 Conditions for Participation

3.1

Minimum standards and qualification required

We will need to see a copy of your organisation’s last full audited accounts. If these are more than 12 months old, please also provide recent management accounts.

You will need to address each question under section 4 of the attached Invitation to tender.

You will need to complete and submit the attached pricing schedule.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:117898)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice