CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Treasury Management Services Contract

2.2

Description of the goods or services required

Cefndir a chyflwyniad

Daeth Cyngor Sir y Fflint, awdurdod unedol, i fodolaeth ar 1 Ebrill 1996 yn dilyn ad drefnu Llywodraeth Leol yng Nghymru.

Mae gan yr Awdurdod boblogaeth o tua 156,000, ac mae’n cwmpasu arwynebedd o 43,019 hectar (166.1 milltir sgwâr). Mae’r rhanbarth yng nghornel gogledd ddwyreiniol Cymru, yn ymestyn o Aber Afon Dyfrdwy yn y gogledd, i Fryniau Clwyd yn y de.

Mae Datganiad Cyfrifon 2019-20 a rhagor o wybodaeth sy’n ymwneud â Chyngor Sir y Fflint ar gael ar www.siryfflint.gov.uk

Yr amrywiaeth o wasanaethau gofynnol

Mae angen y gwasanaethau canlynol (‘y gwasanaethau’) ar y Cyngor, sydd wedi eu categoreiddio fel a ganlyn:

- Gwasanaeth parhaus

- Gwasanaeth cyfnodol

- Gwasanaeth blynyddol

Mae’r Cyngor yn disgwyl cael gwybod am y canlynol yn barhaus:

- Rhagolygon economaidd a rhagolygon cyfradd llog

- Dadansoddiad o’r farchnad a rhagolwg

- Rhagolygon cyfradd llog PWLB a’r farchnad at ddibenion rheoli dyledion

- Newidiadau a newidiadau posibl i statws credyd

- Gwybodaeth arall am ansawdd credyd cyd-bartïon

Mae angen gwasanaeth cyfnodol ar y Cyngor o ran cyngor am:

- Fenthyca Hirdymor

- Aildrefnu dyledion hirdymor ac ad-dalu

- Strwythur portffolio dyledion

- Strategaeth fuddsoddi gan gynnwys adolygiad misol ac wythnosol

- Amcanestyniadau mantolen

- Cymorth gydag adroddiadau gwybodaeth rheoli misol ar gyfer y Rheolwr Cyllid

- Cynnal rhestr cyd-barti yn seiliedig ar y cyfyngiadau a osodwyd gan y Cyngor (cânt eu diweddaru bob mis)

- Adolygiadau strategaeth (bob chwarter)

- Newidiadau o ran deddfwriaeth a Chodau Ymarfer

- Cyngor am gyfrifeg

- Cymorth brys gyda materion trysorlys

- Hyfforddiant – staff ac aelodau

Yn ogystal, mae angen cyngor blynyddol ar y Cyngor am:

- Adolygiad o Arferion Rheoli Trysorlys mewnol (Gwiriad Iechyd)

- Polisi a Datganiad Strategaeth Rheoli Trysorlys blynyddol, adroddiadau canol blwyddyn ac adroddiadau alldro

Background and introduction

Flintshire County Council, a unitary authority, came into being on the 1st April 1996 following the re-organisation of Local Government in Wales,

The Authority has a population of approximately 156,000 and covers an area of 43,019 hectares (166.1 square miles). The region is based in the north east corner of Wales, ranging from the Dee Estuary in the north, to the Clwydian Hills in the south.

The 2019-20 Statement of Accounts and further information relating to Flintshire County Council can be found at www.flintshire.gov.uk

Range of services required

The Council requires the following services (‘the services’) which are categorised as

follows:

- An on-going service

- A periodic service

- An annual service

The Council expects to be advised of the following on an on-going basis:

- Economic and interest rate forecasts

- Market analysis and outlook

- PWLB and market interest rate forecasts for debt management purposes

- Changes and potential changes to credit ratings

- Other information on credit quality of counterparties

The Council requires a periodic service in respect of advice on:

- Long term borrowing

- Long term debt rescheduling and repayment

- Debt portfolio structure

- Investment strategy including monthly and weekly review

- Balance sheet projections

- Assist with monthly management information reports for the Finance Manager

- Maintaining a counterparty list based on the limits set by the Council (updated monthly)

- Strategy reviews (quarterly)

- Changes in legislation and Codes of Practice

- Accounting advice

- Immediate assistance with treasury issues

- Training – staff and members

In addition, the Council further requires annual advice on:

- A review of in-house Treasury Management Practices (Health Check)

- The annual Treasury Management Policy and Strategy Statement, mid-year and out-turn reports

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=112250.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Adherence to Specification

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions for Supplier Registration on Proactis Plaza E-Sourcing Portal

1. Log in to the Proactis Plaza E-Sourcing Portal at https://supplierlive.proactisp2p.com

2. Click the “Sign Up” button at the bottom of the window

3. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

4. Please make a note of the Organisation ID and User Name, then click “Register”

5. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

6. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.

7. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) relevant to your business to ensure that you get notification of opportunities that are of interest to your organisation.

8. In the Buyers screen please select both Denbighshire County Council and Flintshire County Council (although you may register with other buying organisations at the same time if you wish)

9. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 3 above)

10. Accept the Terms and Conditions and then click the “>”. This takes you in to the Welcome window.

11. In the Finish screen please enter a new password and note all your Login details for future reference.

12. Now click “Complete Registration” and you will enter the Supplier Network page.

When Denbighshire or Flintshire County Council have a new Request for Quotation or Tender opportunities available you will receive an e-mail notification and will then need to log on to the Proactis Supplier Portal in order to view the opportunity and submit your quote/tender.

Registering on Sell2Wales

You should also register with Sell2Wales which is the National Procurement website for Wales and includes all widely advertised contract opportunities. To Register with Sell2Wales go to their website https://www.sell2wales.gov.wales

• Click on ‘My Account’, then on ‘FREE Registration’ and then on ‘REGISTER AS A SUPPLIER’.

• Complete all the requested details and click on ‘Submit’

Instructions on how to Express an Interest and Tender for Opportunities

1. Log into the Proactis Plaza E-Sourcing Portal using your account details. Do not simply register interest on the Sell2Wales website as there are no documents held there. The information is only accessible through the Proactis Portal.

2. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

3. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.

4. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There are also instructions on how to complete your submission in the Guidance for Bidders document held in this section

5. You can now either create your response” to, or “Decline” this opportunity.

6. Once you have started to complete your response to the opportunity and wish to save and return later click “Save”. The next time you Login to access the opportunity please go to the “Opportunities” tab and identify the relevant request that you previously saved.

7. When you have completed your response please click “Validate” to ensure that you have answered all the questions. If there are no errors identified click “Save” to ensure that your submission is saved, then click “Submit”. You will then get a “Pop Up” with your unique submission reference number. This is also confirmed by email to you.

8. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.

9. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.

10. If you require any further assistance please contact the Project Manager as identified in the project details.

PROACTIS SUPPLIER SUPPORT HELPDESK: 03300 050352

(WA Ref:112250)

5.2

Additional Documentation

5.3

Publication date of this notice