CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Provision of Services for the Development of a Clinical Safety Case Report and Hazard Log

2.2

Description of the goods or services required

DCB 0129 and DCB 0160 are two standards issued by NHS Digital. They require manufacturers of health IT systems and healthcare organisations to carry out a particular type of risk assessment on the product. This process determines whether the product is acceptably safe to go live. See Clinical risk management standards - NHS Digital pages. The risk management work must be undertaken by a registered clinician.

The Trust’s ePCR supplier has already provided a Clinical Safety Case and Hazard Log in compliance with DCB 0129. DCB 0160 is a UK risk management standard to which healthcare organisations implementing IT systems must comply.

As the Trust now begins to develop and customise the ePCR product, we are looking to appoint a specialist partner organisation to create a Clinical Safety Case and Hazard Log in compliance with DCB 0160, for our national electronic Patient Clinical Records (ePCR) Solution. The Trust is in the process of implementing a bespoke version of the TerraPACE ePCR solution with interfaces into several other systems including Welsh Demographics Service (WDS), Welsh Care Records System (WCRS), Welsh Clinical Portal (WCP) and Welsh GP Records System (WGPRS). The solution also has links into other Trust applications such as JRCALC+ and DocWorks Scribe2. The ePCR solution is in use by our Emergency Medical Service workforce with further plans for deployment for use by our volunteer Community First Responders.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123479

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

DCB 0129 and DCB 0160 are two standards issued by NHS Digital. They require manufacturers of health IT systems and healthcare organisations to carry out a particular type of risk assessment on the product. This process determines whether the product is acceptably safe to go live. See Clinical risk management standards - NHS Digital pages. The risk management work must be undertaken by a registered clinician.

The Trust’s ePCR supplier has already provided a Clinical Safety Case and Hazard Log in compliance with DCB 0129. DCB 0160 is a UK risk management standard to which healthcare organisations implementing IT systems must comply.

As the Trust now begins to develop and customise the ePCR product, we are looking to appoint a specialist partner organisation to create a Clinical Safety Case and Hazard Log in compliance with DCB 0160, for our national electronic Patient Clinical Records (ePCR) Solution. The Trust is in the process of implementing a bespoke version of the TerraPACE ePCR solution with interfaces into several other systems including Welsh Demographics Service (WDS), Welsh Care Records System (WCRS), Welsh Clinical Portal (WCP) and Welsh GP Records System (WGPRS). The solution also has links into other Trust applications such as JRCALC+ and DocWorks Scribe2. The ePCR solution is in use by our Emergency Medical Service workforce with further plans for deployment for use by our volunteer Community First Responders.

The solution has a portal for administration of the system internally which is also used to provide digital handover of patient records to partner organisations. The hospital portal is utilised by all the Welsh Health Boards emergency departments and assessment units and by other partners including emergency departments in English hospitals along the Wales border.

The Trust currently has nearly 5,000 users of the TerraPACE ePCR solution including, 2,465 hospital portal users, 2,291 application users and a further 1200 Community First Responder application users planned to come onboard this autumn.

The areas in scope for the Hazard Log and Clinical Safety Case include:

• The TerraPACE Application

• The TerraPACE Portal

• Interface to the WAST systems including Mobile Data Terminals for incident information etc.

• Interfaces to NHS Wales systems including WDS, WCRS, WGPR, WCP

• Interfaces to other applications including JRCALC+ and DocWorks Scribe

There is also potential for further work to comply with DCB 0160 with our other clinical information systems.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

WAS-ITT-50933

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:123479)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice