Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Llandudno Junction
LL57 3RW
UK
Telephone: +44 3000604400
E-mail: ICTProcurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Secure External File Collaboration Service
Reference number: C264/2023/2024
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a Secure External File Collaboration Service with full integration and workflows with the corporate document management system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 774 343.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The requirement was for a web-based portal for external stakeholders to securely access documents from the organization's records system. It is essential that it seamlessly integrates with the corporate document management system through workflows, ensuring practical information governance.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
In accordance with regulation 32 - competition is absent for technical reasons and the protection of exclusive rights, including intellectual property rights.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: C036/2024/2025
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
17/05/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OBJECTIVE CORPORATION UK LIMITED
Level 10 Thames Tower, Station Road
Reading
RG11LX
UK
Telephone: +44 1628640460
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
247 850.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:142996)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
31/07/2024