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Notice Details

Title: Enterprise Content Management
Published by: City & County of Swansea
Publication Date: 07/06/2018
Deadline Date: 20/07/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Swansea Council want to implement an enterprise content management solution based on SharePoint Online.
CPV: 48780000, 48780000, 48783000, 48451000, 72212451.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

City & County of Swansea

Swansea

UK

E-mail: procurement@swansea.gov.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Enterprise Content Management

Reference number: CCS/18/052

II.1.2) Main CPV code

48780000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Swansea Council want to implement an enterprise content management solution based on SharePoint Online.

II.1.5) Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48780000

48783000

48451000

72212451

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Civic Centre, Swansea, Wales, UK.

II.2.4) Description of the procurement

Swansea Council want to implement an enterprise content management solution based on SharePoint Online.

Swansea Council requires a partner to configure Microsoft SharePoint Online as a fully featured Enterprise Content Management (ECM) solution.

Currently the council has approximately 28 Tb of unstructured digital data stored in user home folders and shared network drives, as well as around 70,000 boxes of physical files/documents.

The council is currently operating Microsoft Office 365 E3 and EMS E3. It is expected that additional software will be required to supplement SharePoint’s core capabilities and any proposed solution will integrate seamlessly.

The contract will also make provision for the configuration of Azure Rights Management and ensure compliance with MoReq2010 and thereby ISO 15489

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 55

Price / Weighting:  45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Extension option of 3 years plus 2 years (Maximum 5 year extension in total)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/07/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 06/07/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82480

(WA Ref:82480)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

City & County of Swansea

Civic Centre

Swansea

SA1 3SN

UK

Telephone: +44 1792637578

Internet address(es)

URL: http://www.swansea.gov.uk

VI.5) Date of dispatch of this notice

05/06/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
19/06/2018 09:08Notice date(s) changed

IV.2.2) Time limit
Old date: 06/07/2018 12:00
New date: 20/07/2018 12:00

IV.2.7) Conditions for opening of tenders
Old date: 06/07/2018 12:00
New date: 20/07/2018 12:30

An error on the specification has been noticed therefore we need to extend the original deadline by 2 weeks to enable sufficient time for Tenderers.
Main Contact: procurement@swansea.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48783000Content management software packageSystem, storage and content management software package
72212451Enterprise resource planning software development servicesProgramming services of application software
48451000Enterprise resource planning software packageTime accounting or human resources software package
48780000System, storage and content management software packageSoftware package utilities

Delivery Locations

Delivery Locations
IDDescription
1018Swansea

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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