Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: Magdalena.Borkowska@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Asbestos Reinspection
Reference number: CAV-OJEU-PROJECT44825
II.1.2) Main CPV code
90650000
II.1.3) Type of contract
Services
II.1.4) Short description
Works under the contract shall include, but not be limited to:
- The annual re-inspection of all ACM’s (scored 1 – 17). Currently 9613.
- Six monthly re-inspection of all ACM’s (scored 18 and above). Currently 0.
- Amend material risk scores and priority scores as necessary.
- Photograph every ACM inspected.
- Access and assess all “No Access” or previously un-surveyed areas, where possible when visiting area / building. Over the course of the first three years it is envisaged that all No Access areas can be assessed.
- If access cannot be gained then leave a contact card to allow the room user to book a suitable appointment. If access is not gained after the second attempt the No Access assessment shall remain in place and the AMT should be informed to arrange access formally. This will be revisited each year until accessed.
- Keeping MiCAD updated for the duration of the project.
- Carry out additional sampling in areas where current information is insufficient (plant rooms etc.). This will need to be agreed in advance with the Supervising Officer and will be covered by the contingency in line with agreed rates.
- Reassess / resample unjustifiable “presumed” ACMs to ascertain their asbestos content. This will need to be agreed in advance with the Supervising Officer and will be covered by the contingency in line with agreed rates.
- Carry out personal air monitoring when accessing Reg. 18 Asbestos Areas (listed in appendices) and reassurance air monitoring on completion.
- Where ACM’s are found to be in poor condition or where new potentially friable ACMs are identified bring them to the attention of the Asbestos Management Team.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90650000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Various Properties within Cardiff & Vale University Health Board
II.2.4) Description of the procurement
Works under the contract shall include, but not be limited to:
- The annual re-inspection of all ACM’s (scored 1 – 17). Currently 9613.
- Six monthly re-inspection of all ACM’s (scored 18 and above). Currently 0.
- Amend material risk scores and priority scores as necessary.
- Photograph every ACM inspected.
- Access and assess all “No Access” or previously un-surveyed areas, where possible when visiting area / building. Over the course of the first three years it is envisaged that all No Access areas can be assessed.
- If access cannot be gained then leave a contact card to allow the room user to book a suitable appointment. If access is not gained after the second attempt the No Access assessment shall remain in place and the AMT should be informed to arrange access formally. This will be revisited each year until accessed.
- Keeping MiCAD updated for the duration of the project.
- Carry out additional sampling in areas where current information is insufficient (plant rooms etc.). This will need to be agreed in advance with the Supervising Officer and will be covered by the contingency in line with agreed rates.
- Reassess / resample unjustifiable “presumed” ACMs to ascertain their asbestos content. This will need to be agreed in advance with the Supervising Officer and will be covered by the contingency in line with agreed rates.
- Carry out personal air monitoring when accessing Reg. 18 Asbestos Areas (listed in appendices) and reassurance air monitoring on completion.
- Where ACM’s are found to be in poor condition or where new potentially friable ACMs are identified bring them to the attention of the Asbestos Management Team.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for a further 2 years on a twelve monthly basis.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/07/2020
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
15/07/2020
Local time: 16:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=102247
(WA Ref:102247)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
11/06/2020