CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Court Road Footbridge Refurbishment

2.2

Description of the goods or services required

The works will involve potential structural steel repairs, preparation to SA2 1/2 standard of cleanliness to bright steel and application of a three/two coat paint system over the entire footbridge and associated access steel ramps

Remediation works will comprise either of the following Options individually or a combination of the two;

Option 1: Footbridge remediation works as per the scope of works to be undertaken wholly in-situ of the bridge’s existing geographical location.

The works will involve potential structural steel repairs, preparation to SA2 ½ standard of cleanliness to bright steel and application of a three/two coat paint system over the entire footbridge and associated access steel ramps

Remediation works will comprise either of the following Options individually or a combination of the two;

Option 1: Footbridge remediation works as per the scope of works to be undertaken wholly in-situ of the bridge’s existing geographical location.

Option 2: The steel components of both the superstructure (comprising the main traffic span and access ramp) and substructure pier (if feasible to be removed from site otherwise refurbished insitu), to be wholly removed and transported off site to a convenient location where the remediation works can be undertaken as per the scope of works.

If option 2 is taken forward, a site has been identified approximately 1.5 miles east if the site, traveling eastward on the A469, see drawing SO1024-006 for site location where the offsite refurbishment works can be undertaken for the duration of this contract.

Working at height and management of traffic will be a specific hazard. Suitable temporary works such as design scaffolds (structural or otherwise) will be required. Suitable planning and precaution required ensuring health and safety especially working at height and protection from hazardous processes of all who may be affected.

If Option 2 is employed, suitably designed temporary structurers will be required to support cantilevering access ramps .The structural scaffolding will be designed to support the existing remaining structures and must be installed prior to lifting the main span. The contractor is to ensure any foundations and / or footing’s supporting the temporary works is suitable and satisfies the allowable ground bearing capacity. The loosening, lifting and transportation of the main span off site and subsequently returned and reconnecting must be undertaken and managed by a suitably qualified company and personnel. A lifting plan must be developed and submitted for review / comment from the Client / Principal designer.

The contract is NEC3 Contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111111.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The tender is assessed in one stage.

Stage 1 is split into 70% financial and 30% quality.

3 Conditions for Participation

3.1

Minimum standards and qualification required

In order to be able to undertake construction related work for the Council in the value band below the procurement threshold and on this specific project, it will be a mandatory requirement for all suppliers to, hold membership with Constructionline and hold SSIP membership with an Health & Safety Accredited body through an SSIP approved Scheme.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SO1024

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you to follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.

If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

(WA Ref:111111)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders will be required to submit a method statement detailing how they will assist the Council in achieving its objectives with regard to the Wellbeing of Future Generations (Wales) Act 2015, this will include community benefits such as local supply chains, community initiatives etc.

5.2

Additional Documentation

5.3

Publication date of this notice