Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Contact person: Joanne James
Telephone: +44 1633656656
E-mail: procurement@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: https://www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Families First Services in Newport
Reference number: NCC-2021-166
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
Newport City Council invites expressions of interest for the provision of Families First Services in Newport.
There are four lots:
- Lot 1 – Key Stage 2 (age 7-11)
- Lot 2 – Key Stage 3 (age 11-14)
- Lot 3 – Key Stage 4 (age 14-16) & Young People (age 16-24)
- Lot 4 – Disability theme
The services will be procured in accordance with PCR 2015 Social & Other Specific Services Regime and the procedure used will be competitive procedure with negotiation.
The contract will be for a 2 year period with a possible extension of 3 years & 3 months on an annual basis, with the last extension being 1 year & 3 months.
II.1.5) Estimated total value
Value excluding VAT:
3 237 891.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Lots can be awarded individually, or in groups of 2, 3 or 4.
II.2) Description
Lot No: 1
II.2.1) Title
Key Stage 2 (age 7-11)
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers in their bid must:
a) Identify a vision, strategy and plan
b) Consider the population needs
c) Identify resources that will provide support for children and young people
d) Identify any gaps in workforce and how this will be mitigated (workforce planning)
e) Explain how they will work in partnership with other organisations
f) Outline how the project will be managed
g) Outline plans for engaging with the community
h) Deliver quality services
i) Use evidence-based interventions
j) Outline information governance policies/procedures
k) Explain how information will be provided to families
l) Demonstrate effectiveness of interventions
m) Engage children and young people in the project design and implementation
n) Gather the views of children and young people during and post-intervention
o) Highlight how children and young people will access provision
p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements
q) Carry out local evaluation
More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.
II.2.6) Estimated value
Value excluding VAT:
475 078.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 63
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value detailed within 11.2.6 includes the possible extension of 3 years & 3 months.
Lot No: 2
II.2.1) Title
Key Stage 3 (age 11-14)
II.2.2) Additional CPV code(s)
85300000
85000000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers/Consortiums in their bid must:
a) Identify a vision, strategy and plan
b) Consider the population needs
c) Identify resources that will provide support for children and young people
d) Identify any gaps in workforce and how this will be mitigated (workforce planning)
e) Explain how they will work in partnership with other organisations
f) Outline how the project will be managed
g) Outline plans for engaging with the community
h) Deliver quality services
i) Use evidence-based interventions
j) Outline information governance policies/procedures
k) Explain how information will be provided to families
l) Demonstrate effectiveness of interventions
m) Engage children and young people in the project design and implementation
n) Gather the views of children and young people during and post-intervention
o) Highlight how children and young people will access provision
p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements
q) Carry out local evaluation
More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.
II.2.6) Estimated value
Value excluding VAT:
376 892.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 63
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value detailed within 11.2.6 includes the possible extension of 3 years & 3 months.
Lot No: 3
II.2.1) Title
Key Stage 4 (Age 14-16) & Young People (Age 16 - 24)
II.2.2) Additional CPV code(s)
85300000
85000000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers/Consortiums in their bid must:
a) Identify a vision, strategy and plan
b) Consider the population needs
c) Identify resources that will provide support for children and young people
d) Identify any gaps in workforce and how this will be mitigated (workforce planning)
e) Explain how they will work in partnership with other organisations
f) Outline how the project will be managed
g) Outline plans for engaging with the community
h) Deliver quality services
i) Use evidence-based interventions
j) Outline information governance policies/procedures
k) Explain how information will be provided to families
l) Demonstrate effectiveness of interventions
m) Engage children and young people in the project design and implementation
n) Gather the views of children and young people during and post-intervention
o) Highlight how children and young people will access provision
p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements
q) Carry out local evaluation
More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.
II.2.6) Estimated value
Value excluding VAT:
1 330 194.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 63
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value detailed within 11.2.6 includes the possible extension of 3 years & 3 months.
Lot No: 4
II.2.1) Title
Disability Theme
II.2.2) Additional CPV code(s)
85300000
85000000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Providers or Consortia must provide a service that enhances and complements, but does not duplicate the services already offered by the contracting authority. Providers/Consortiums in their bid must:
a) Identify a vision, strategy and plan
b) Consider the population needs
c) Identify resources that will provide support for children and young people
d) Identify any gaps in workforce and how this will be mitigated (workforce planning)
e) Explain how they will work in partnership with other organisations
f) Outline how the project will be managed
g) Outline plans for engaging with the community
h) Deliver quality services
i) Use evidence-based interventions
j) Outline information governance policies/procedures
k) Explain how information will be provided to families
l) Demonstrate effectiveness of interventions
m) Engage children and young people in the project design and implementation
n) Gather the views of children and young people during and post-intervention
o) Highlight how children and young people will access provision
p) Outline how the service will meet the diverse needs of Newport and Welsh language requirements
q) Carry out local evaluation
More detail of the requirement can be found in the specification within PQQ_33297 that can be accessed via etenderwales.
II.2.6) Estimated value
Value excluding VAT:
1 055 728.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 63
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value detailed in II.2.6 includes the possible extension period 0f 3 years & 3 months.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.11) Main features of the award procedure:
See the tender documents
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/07/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (PQQ_33297) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the Bravo Solution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=121884
(WA Ref:121884)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/06/2022