Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Contact person: Paul Robertson
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://npswales.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Central Purchasing Body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NPS Structured Cabling Services Framework Agreement
Reference number: NPS-ICT-0041-15
II.1.2) Main CPV code
32421000
II.1.3) Type of contract
Services
II.1.4) Short description
Structured Cabling: Backbone/Horizontal/Telecoms Cabling, Fibre, Commodities & Installation.
The NPS will deliver ‘All-Wales’ agreements for NPS Members and the Welsh public sector. The list of NPS Members can be found at: http://npswales.gov.uk. This list may be subject to change as members signup to use the NPS, or member orgs are replaced during the life of the agreement. The agreement will be available for use by Schools, Town and Community Councils, Housing Associations and Voluntary Organisations in Wales. Organisations not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members. Further details of organisations that can utilise this framework can be found in the ITT.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=40608
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Regional Lot covering North East Wales
II.2.2) Additional CPV code(s)
72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Welsh Public Sector Locations in Denbighshire; Flintshire; Wrexham.
II.2.4) Description of the procurement
This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.
Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.
The authority is using eTenderwales to carry out this procurement process.
II.2.5) Award criteria
Criteria below:
Quality criterion: Sutainability
/ Weighting: 5%
Quality criterion: Technical Expertise
/ Weighting: 55%
Cost criterion: Cost
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Maximum of 3 Supplier will be awarded to this Lot.
In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.
Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.
Lot No: 2
II.2.1) Title
Regional Lot Covering North West Wales
II.2.2) Additional CPV code(s)
32421000
72710000
45314320
32400000
32410000
32412100
32412000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Isle of Anglesey; Gwynedd; Conwy.
II.2.4) Description of the procurement
This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.
Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 55%
Quality criterion: Sustainability
/ Weighting: 5%
Cost criterion: Commercial
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Maximum of 3 Supplier will be awarded to this Lot.
In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.
Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.
Lot No: 3
II.2.1) Title
Regional Lot Covering South East Wales
II.2.2) Additional CPV code(s)
72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Vale of Glamorgan; Cardiff; Rhondda Cynon Taf; Merthyr Tydfil; Caerphilly; Blaenau Gwent; Torfaen; Monmouthshire; Newport.
II.2.4) Description of the procurement
This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.
Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 55%
Quality criterion: Sustainability
/ Weighting: 5%
Cost criterion: Commercial
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Maximum of 3 Supplier will be awarded to this Lot.
In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.
Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.
Lot No: 4
II.2.1) Title
Regional Lot Covering South West Wales
II.2.2) Additional CPV code(s)
72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Bridgend; Swansea; Neath Port Talbot; Pembrokeshire; Carmarthenshire.
II.2.4) Description of the procurement
This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.
Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 55%
Quality criterion: Sustainability
/ Weighting: 5%
Cost criterion: Commercial
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Maximum of 3 Supplier will be awarded to this Lot.
In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.
Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.
Lot No: 5
II.2.1) Title
Regional Lot Covering Mid & West Wales
II.2.2) Additional CPV code(s)
72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Powys; Ceredigion.
II.2.4) Description of the procurement
This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.
Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 55%
Quality criterion: Sustainability
/ Weighting: 5%
Cost criterion: Commercial
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Maximum of 3 Supplier will be awarded to this Lot.
In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.
Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.
Lot No: 6
II.2.1) Title
Geographical Lot Covering the Whole of Wales
II.2.2) Additional CPV code(s)
72710000
32421000
45314320
32400000
32410000
32412100
32412000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
All Wales, may include sites in wider UK
II.2.4) Description of the procurement
This procurement exercise is being conducted by the National Procurement Service for Wales NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The NPS on behalf of the Welsh public sector wishes to establish a multi lot Framework Agreement for the provision of Structured Cabling Services.
Please note the following are NOT included within the scope of this framework: Network Equipment such as switches, Electrical Wiring, WLAN Points.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Service
/ Weighting: 55%
Quality criterion: Sustainability
/ Weighting: 5%
Cost criterion: Commercial
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Agreement will be for a maximum period of up to 4 years.
The initial term of the framework will be for a period of 2 years with the option to extend for further periods up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Maximum of 3 Supplier will be awarded to this Lot.
In the event Suppliers under a lot are unable to meet a Customers requirement the Customer shall be able to extend the competition to the other regional Lots on this Agreement.
Customers are able to vary the award weightings at the call-off stage. Please refer to the ITT for details.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and notselected to continue with this procurement process.
Details provided in the tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 18
Justification for any framework agreement duration exceeding 4 years: n/a
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 151-278770
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2016
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/08/2016
IV.2.7) Conditions for opening of tenders
Date:
11/04/2016
Local time: 16:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a username and will receive a password.
- The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
HOW TO FIND THE ITT:
- Once logged in you must click on ‘ITTs Open to all Suppliers’.
- The etender references for this framework are:
Project: 32740
ITTs
The following ITTs must be completed by all Tenderers wishing to bid for each subject area:
itt_53004 Structured Cabling Services - Community Benefits Submissions
itt_52828 Structured Cabling Services - Qualification Section
Suppliers bidding for Lot 6 (All-Wales) are not able to bid for any other Lots (Lots 1 – 5):
itt_52827 Structured Cabling Services - Lot 6: All Wales
Supplier bidding for Regional Lots 1 – 5 are able to bid for a maximum of 2 Lots.
itt_52826 Structured Cabling Services - Lot 5: Mid & West Wales
itt_52825 Structured Cabling Services - Lot 4: South West Wales
itt_52824 Structured Cabling Services - Lot 3: South East Wales
itt_52823 Structured Cabling Services - Lot 2: North West Wales
itt_52822 Structured Cabling Services - Lot 1: North East Wales
- Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 8003684852
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this framework.
(WA Ref:40608)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
VI.4) Procedures for review
VI.4.1) Review body
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
E-mail: NPSICTCategoryTeam@wales.gsi.gov.uk
Internet address(es)
URL: http://npswales.gov.uk
VI.5) Date of dispatch of this notice
08/03/2016