CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Security Provision - YPV

2.2

Description of the goods or services required

The Young Peoples Village (YPV) comprises of an entertainment arena and campsite provided by the Wales Federation of Young Farmers (YFC) for young people attending the Royal Welsh Agricultural Show. It is situated on land at Court Farm, Builth Road, Builth Wells, approximately one mile north of the Royal Welsh Agricultural Showground on the A470. The campsite accommodates up to 4,500 young people, with camping offered for tents and caravans.

Entertainment is provided within the arena over four days (8pm – 2.00am), with a maximum capacity each evening of 4,000 (Sunday - Wednesday). Arena attendees comprise of both campsite customers and also members of the general public.

The 2022 YPV will be open to YFC Members only aged 16 – 17 years. Bookings made by anyone aged 18 years or over, at least half of the booking party must be current YFC Members. The entertainment arena will be open from 8pm each evening to YFC Members aged 16 – 17 years and anyone aged 18 years and over.

With these new restrictions it is envisaged that the maximum capacity reached will be approximately 2500 on site. However exact booking figures can be confirmed before the event.

Wales YFC invites quotations from security companies interested in covering the event for the specified period.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=119451.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Young Peoples Village (YPV) comprises of an entertainment arena and campsite provided by the Wales Federation of Young Farmers (YFC) for young people attending the Royal Welsh Agricultural Show. It is situated on land at Court Farm, Builth Road, Builth Wells, approximately one mile north of the Royal Welsh Agricultural Showground on the A470. The campsite accommodates up to 4,500 young people, with camping offered for tents and caravans.

Entertainment is provided within the arena over four days (8pm – 2.00am), with a maximum capacity each evening of 4,000 (Sunday - Wednesday). Arena attendees comprise of both campsite customers and also members of the general public.

The 2022 YPV will be open to YFC Members only aged 16 – 17 years. Bookings made by anyone aged 18 years or over, at least half of the booking party must be current YFC Members. The entertainment arena will be open from 8pm each evening to YFC Members aged 16 – 17 years and anyone aged 18 years and over.

With these new restrictions it is envisaged that the maximum capacity reached will be approximately 2500 on site. However exact booking figures can be confirmed before the event.

Wales YFC invites quotations from security companies interested in covering the event for the specified period.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

T05(22)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

For more information please contact Claire Powell ypv@yfc-wales.org.uk

(WA Ref:119451)

5.2

Additional Documentation

5.3

Publication date of this notice