Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Social Care Financial Assessment System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Financial Assesment System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
II.1.5) Estimated total value
Value excluding VAT:
645 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Social Care Finance System Flintshire County Council
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Flintshire
II.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Quality criterion: Social Value
/ Weighting: 5%
Price
/ Weighting:
35%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
option to extend up to a period of 20 years reviewed on an annual basis following initial contract period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Social Care Finance System Denbighshire County Council
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire
II.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 5%
Price
/ Weighting:
35%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Social Care Finance System Flintshire and Denbighshire County Council's
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Flintshire & Denbighshire
II.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 5
Price
/ Weighting:
35%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: Yes
Description of renewals:
option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/04/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
19/04/2022
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please see specification
(WA Ref:119026)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/03/2022