Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Lot No: 2

Contract No: PRO-OJEULT-45740

Title: Lot 2 - South West Wales

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

23/02/2021

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 599 295.00  GBP

Section VI: Complementary information

VI.3) Additional information

o NHS Wales Shared Services Partnership (as hosted by Velindre University UNHS Trust) has undertaken a tender process on behalf of the following Health Boards in Wales ; Cardiff and Value University Health Board, Cwm Taf Morgannwg Health Board, Hywel Dda University Health Board, Swansea Bay University Health Board and Betsi Cadwaladr University Health Board.

The tendering process was undertaken via electronic means using the NHS Wales e-tendering system. The Authority is awarding a contract to a single provider. The awarded provider has entered into NHS Wales terms and conditions as set out in the ITT. The contract will be entered into by the service provider and the individual Health Boards.

(WA Ref:129657)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

07/03/2023

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

85312400

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UKL

VII.1.4) Description of the procurement

Presentation at an Emergency Department often represents a person’s initial experience within a hospital system and thus a unique opportunity to establish a positive first impression. These visits frequently occur during times of stress and uncertainty for a patient and their family, and the Emergency Department care environment is one that faces a myriad of challenges. In order to respond to these challenges, the Welsh Government, in collaboration with the National Collaborative Commissioning Unit and NHS Wales Health Boards and Trusts, are establishing an Emergency Department Well-being & Home Safe Service

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 27

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 796 016.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

Lot 2 - South West Wales

Contract Value:

Contract Notice (ref: 2020/S 224-552010) stipulated a total contract value of 3,300,000.00 GBP, however the Contract Award Notice did not account for extension period, therefore should have stated a total contract value of 3,305,356.00 GBP.

Modification to Lot 2 contract value 1,198,590.00 GBP (12 month including the option to extend for a further 12 months)

Contract Duration:

The duration of the contract was for 12 months (01 April 2021 – 31 March 2022) with the option to extend for a further 12 months (01 April 2022 – 31 March 2023). This extension period was utilised. A further extension period of 3 months is required to complete the re-tender. Contract will expire 30 June 2023.

Place of Performance:

12 month and additional 3 month extension was only utilised by:

Glangwili General Hospital (Hywel Dda University HB)

Modified Contract Value:

Including 12 month extension and additional 3 month extension, and decrease in HB service

Lot 2: 796,016.00 (GBP)

Total Contract Value: 2,621,948.00 GBP

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The renewal for the Emergency Department Well Being and Home Safe Service is currently out to tender and is due to close on 13 March 2023, and will be awarded during the three (3) month modification extension period.

Since the tender has been live there have been clarifications which has resulted in a longer clarification period and an extension to the closing date for tender submissions which was unforeseen.

The extension meets the criteria of regulation 72(1)(c):

(i) the extension is due to longer unforeseen clarifications required on the renewal.

(ii) the requested three (3) month extension period does not alter the nature of the contract as services will remain the same, and

(iii) the increase does not exceed 50% of the value of the original contract agreement.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 3 305 356.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 2 621 948.00 Currency: GBP