Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
UK
Telephone: +44 03000604400
E-mail: ICTProcurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Online Planning Applications for Wales
Reference number: C030/2016/2017
II.1.2) Main CPV code
72400000
II.1.3) Type of contract
Services
II.2) Description
II.2.2) Additional CPV code(s)
72400000
72200000
72000000
72300000
48100000
72320000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal,
link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
09/01/2017
End:
28/03/2024
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 247-451783
Section V: Award of contract/concession
Contract No: C030/2016/2017
Title: Online Planning Applications for Wales
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
20/12/2016
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
PortalPlanQuest Ltd
Spectrum House, Bond Street
Bristol
BS13LG
UK
Telephone: +44 7976496121
NUTS: UK
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 300 515.00
GBP
Section VI: Complementary information
VI.3) Additional information
This contract has been awarded on the following basis:
Development costs prior to 29 March 2018 (Go Live Date): 87,143.00 GBP
Running costs for three full years from 29 March 2018 to 28 March 2021: 213,372.00 GBP
Total: 300,515.00GBP
As advertised in the original contract notice, there is an option to extend the agreement subject to funding approval and performance for a period of up to 36 months after initial contract expiry. The estimated total value, inclusive of any extension period is between 500,000GBP - 1,000,000GBP
(WA Ref:139561)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
08/03/2024
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72400000
VII.1.2) Additional CPV code(s)
VII.1.3) Place of performance
NUTS code:
UKL
VII.1.4) Description of the procurement
The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal, link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards. The contract period is for 3 years, with an option to extend for a further 3 years subject to annual performance reviews and budget approval.
This modification is for an additional 12 month extension.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start:
20/12/2016
End:
28/03/2025
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 698 767.81 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
PortalPlanQuest Ltd
Spectrum House, Bond Street
Bristol
BS13LG
UK
Telephone: +44 07976496121
NUTS: UK
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
12 month extension to the contract
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Investigations into technical matters related to exiting the current contract and early market engagement for consideration of possible alternative providers indicated there is insufficient time to undertake and conclude a procurement procedure, and implement a replacement service by the 28 March 2024. The assumptions and evidence gathered to date, indicate that there is are potential significant time and costs required to replace the current service, which is reflected in the duration of the extension period of this notice. The risk of service disruption is significant if the current service provision is not secured whilst work is completed to undertake a new procurement procedure to replace the current contractual arrangements.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 300 515.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 698 767.81 Currency: GBP