Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff and Vale University Health Board
Woodland House
Cardiff
CF14 4HH
UK
Telephone: +44 2921501500
E-mail: Nicola.williams33@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Clinical Coders
Reference number: CAV-DCO (25-26) 201
II.1.2) Main CPV code
79620000
II.1.3) Type of contract
Services
II.1.4) Short description
CAVUHB requires accredited agency clinical coders to maintain coding completeness targets due to ongoing recruitment challenges and staffing shortages. This procurement will secure experienced coders from April 2026–March 2027 to ensure high‑volume, accurate clinical coding at UHW and UHL, supporting business continuity and statutory reporting needs while permanent recruitment continues.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
387 557.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79620000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
University Hospital of Wales,
Heath Park, Cardiff, CF14 4XW
II.2.4) Description of the procurement
CAVUHB is establishing a framework for the provision of accredited agency clinical coders to ensure continuity of clinical coding services and support Welsh Government coding completeness targets. The framework will address ongoing staffing shortages, enabling the Health Board to access high‑quality, accurate coding support across its sites while permanent recruitment continues.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 90
Price
/ Weighting:
10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
A direct award is necessary due to the ongoing shortage of accredited clinical coders and the urgent need to maintain statutory coding completeness. The chosen framework supplier is the only provider able to supply suitably qualified coders at the required volume and speed, ensuring continuity of essential clinical coding services without further delay. This avoids operational risk, supports mandatory reporting, and represents the most efficient and compliant route available.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: CAV-DCO(25 -26 ) 201
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/03/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
QUALITY CODING & INFORMATION RECRUITMENT SOLUTIONS LIMITED TA PLACING TALENT
9a High Street, Woburn Sands
Milton Keynes
MK178RF
UK
Telephone: +44 1908464038
NUTS: UKJ12
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 387 557.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:162596)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/03/2026