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Notice Details

Title: Critical Care Clinical Information System [CCCIS]
Published by: NHS Wales Shared Services Partnership
Publication Date: 24/05/2019
Deadline Date: 25/06/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.
The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically pull capture data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system links with other hospital systems such as drawing patient demographics from Patient Administration Systems and pathology results from the Welsh Clinical Portal.
CPV: 48000000, 48814400, 48517000, 48814200.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Velindre NHS Trust [as hosts of NHS Wales Informatics Service]

Ty Glan-yr-Afon, 21 Cowbridge Road East,

Cardiff

CF119AD

UK

Contact person: Katharine Fletcher

Telephone: +44 2920502105

E-mail: katharine.fletcher@wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/nhs/index.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/nhs/index.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/nhs/index.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Critical Care Clinical Information System [CCCIS]

Reference number: P445

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.

The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically pull capture data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system links with other hospital systems such as drawing patient demographics from Patient Administration Systems and pathology results from the Welsh Clinical Portal.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48814400

48517000

48814200

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Various Sites across NHS Wales that will include but are not limited to;

Aneurin Bevan UHB,

Betsi Cadwaladr UHB,

Cardiff & Vale UHB,

Cwm Taf Morgannwg UHB,

Hywel Dda UHB

Swansea Bay UHB.

II.2.4) Description of the procurement

The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.

The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically capture patient data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system to be procured will link with other hospital systems such as drawing patient demographics from Patient Administration Systems and pathology results from the Welsh Clinical Portal. The initial contract scope is for approximately 200 adult critical care beds but there must be suitable flexibility to increase this over the contract term or add other specialist critical care units.

Post Contract Award the system will be implemented in a phased approach across NHS Wales in line with an agreed implementation plan.

It is anticipated that the Authority will procure a system that is already working in a similar healthcare environment.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

it is anticipated that this contract will be renewed on expiry for up to 36 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

It is anticipated that the contract term will be for seven (7) years with three (3) annual extension options, which it is anticipated will be exercised as a single extension of three years, subject to a maximum duration of ten (10) years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 088-197571

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/06/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/08/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Potential bidders are invited to a Technical Supplier Open Day on Thursday 13th June 2019. If you are interested in attending the event please email Nathan.beynon3@wales.nhs.uk and cc. katharine.fletcher@wales.nhs.uk by Monday 10th June 2019.

Potential Bidders will also be able to request to book an individual slot to ask questions about the technical architecture and integration of NHS Wales. To enable the Technical Team to prepare for the day, potential bidders are requested to send a short video overview [or link to an overview] of your solution that relates to the authoritys requirements. Please send the video or link to Paul.lawrence@wales.nhs.uk

Instructions on how to participate in this tender opportunity. It is proposed to run a restricted tender with a Pre Qualification Questionnaire and then an Invitation to Tender: To complete your formal proposal, in this notice, please access the PQQ via the BravoETenderWales portal where you will find the PQQ and the tender documentation, reference–Project Ref 39270 PQQ Ref 32743 Critical Care Clinical Information System [CCCIS]as per the instructions below. Register your company on the eSourcing portal(this is only required once) —Browse to the eSourcingportal:https://etenderwales.bravosolution.co.uk/ and click the link to register—Accept the terms and conditions and click"continue" —Enter your correct business and user details —Note the user name you chose and click "save" when complete —You will shortly receive an email with your unique password(please keep this secure) 2.Express an Interest in the tender —Log in to the portal with the username/password —Click the "PQQs/ITTs open to all "suppliers" link.(these are pre-qualification questionnaires or invitations to tender open to any registeredsupplier) —Click on the relevant PQQ/ITT to access the content. —Click the "express interest" button at the top of the page. —This will move the PQQ/ITT into your" my PQQs/my ITTs" page.(this is a secure area reserved for your projects only)—You can now access any attachments by clicking "buyer attachments" in the "PQQ/ITT details" box 3. Responding to the tender —Click "my response" under "PQQ / ITT details", you can choose to "create response" or to "decline to respond"(please give a reason if declining) —You can now use the "messages" function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT —There may be a mixture of online & offline actions for you to perform(there is detailed online help available) You must then submit your reply using the "submit response" button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=83044

(WA Ref:83044)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

NHS Wales Shared Services Partnership

4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Telephone: +44 1443848585

Internet address(es)

URL: http://www.procurement.wales.nhs.uk

VI.5) Date of dispatch of this notice

22/05/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: katharine.fletcher@wales.nhs.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48814400Clinical information systemMedical information systems
48517000IT software packageCommunication software package
48814200Patient-administration systemMedical information systems
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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