Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: sellwhl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Procurement of Sanitary / Feminine Care Products
Reference number: CCBC/PS1874/19/HS
II.1.2) Main CPV code
33771100
II.1.3) Type of contract
Supplies
II.1.4) Short description
This notice is an Award Notice for a framework for the purchase of sanitary/feminine care products for young women of school age for both non reusable and reusable products. Please note that the estimated figure provided is based on funding available for 2019/20. There is no guarantee that this funding shall remain for the period of the framework.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
560 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Non Reusable Sanitary / Feminine Care Products
II.2.2) Additional CPV code(s)
85142300
33700000
33771100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
To supply and deliver non resuable products as set out in the ITT.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
Yes
Description of options:
Depending on funding terms and conditions, products of the same nature maybe purchased off the framework
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There can be no guarantee to the number of products or spend under this arrangement as it is all dependent on WG Funding and or young womens preference or initiatives
Lot No: 2
II.2.1) Title
Reusable Sanitary / Feminine Products
II.2.2) Additional CPV code(s)
33700000
85142300
33771100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Within the boundaries of Caerphilly CBC
II.2.4) Description of the procurement
To supply and deliver the core list of products detailed in the ITT for re usable products
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
Yes
Description of options:
Depending on funding terms and conditions, products of the same nature can be added to this requirement
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There can be no guarantee to the number of products or spend under this arrangement as it is all dependent on WG Funding and or young womens preference or initiatives
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 213-522062
Section V: Award of contract
Lot No: 1
Title: Non Reusable Sanitary / Feminine Care Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2020
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
PERSONNEL HYGIENE SERVICES LTD
PERSONNEL HYGIENE SERVICES LTD, WESTERN INDSTL EST
CAERPHILLY
CF831XH
UK
Telephone: +44 1827213270
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hey Girls CIC
Unit 3, Newhailes Business Park, Newhailes Road
Musselburgh
EH216RH
UK
Telephone: +44 07754759775
NUTS: UKM73
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Bodywise (UK) Ltd
Unit 19, Eagles Wood Business Park, Woodlands Lane
Bristol
BS324EU
UK
Telephone: +44 1454613347
NUTS: UKK12
The contractor is an SME:
No
V.2.3) Name and address of the contractor
TOTM
Unit A1-A2, Cook Court, Pacific Business Park
Cardiff
CF245AB
UK
Telephone: +44 2920098822
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 378 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Reusable Sanitary / Feminine Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
PERSONNEL HYGIENE SERVICES LTD
PERSONNEL HYGIENE SERVICES LTD, WESTERN INDSTL EST
CAERPHILLY
CF831XH
UK
Telephone: +44 1827213270
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Hey Girls CIC
Unit 3, Newhailes Business Park, Newhailes Road
Musselburgh
EH216RH
UK
Telephone: +44 7754759775
NUTS: UKM73
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
TOTM
Unit A1-A2, Cook Court, Pacific Business Park
Cardiff
CF245AB
UK
Telephone: +44 2920098822
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
WUKA ltd
Unit 4 181A Verualm Road
St Albans
AL34DR
UK
Telephone: +44 07429850748
NUTS: UKH23
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Femme-tasse
The point , Granite way, Mountsorrel
Loughborough
LE127TZ
UK
Telephone: +44 7923249266
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OrganiCup
Ryesgade 23 , 2 Sal
Copenhagen
2200
DK
Telephone: +44 7429640584
NUTS: DK011
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Rentokil - Initial Hygiene
Unit 334 Spring vale Ind Est, Cwmbran
Gwent
NP445BR
UK
Telephone: +44 7774865758
NUTS: UKL16
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 182 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The purchase of feminine products off this framework depends on future funding provided by Welsh Government. During the period of the framework, the funding terms maybe updated by Welsh Government, to suit the needs of the young women within the Council such as but not limited to distribution to other establishments such as Libraries, Community Offices, Youth Centres, and some GP Surgeries, who may purchase and request delivery to their establishments to ensure products are available in the most practical and dignified way as possible. All future requirements shall rely on future funding available to the Authority and or the preferred requirements of young women or initiatives. Therefore there can be no guarantee of spend or to the number of any products purchased year on year.
(WA Ref:101624)
VI.4) Procedures for review
VI.4.1) Review body
High Courts for England and Wales
Royal Courts of Justice
The Strand
London
UK
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
04/05/2020