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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:: ocds-kuma6s-121636
Published by:: Denbighshire County Council
Authority ID:: AA0280
Publication date:: 25 May 2022
Deadline date:: -
Notice type:: 01 Prior Information Notice (PIN)
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Denbighshire County Council is looking to procure an integrated Planning, Building Control & Land Charges System to be used to manage performance, risk and projects. CPV: 48000000, 72268000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Denbighshire County Council

Wynnstay Road

Ruthin

LL15 1YN

Telephone: +44 1824712612

E-mail: procurement@denbighshire.gov.uk

NUTS: UKL13

Internet address(es)

Main address: https://www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planning, Enforcement, Building Control and Land Charges System

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

Denbighshire County Council is looking to procure an integrated Planning, Building Control & Land Charges System to be used to manage performance, risk and projects.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72268000

II.2.3) Place of performance

NUTS code:

UKL13

Main site or place of performance:

Denbighshire

II.2.4) Description of the procurement

The Authority requires a cloud based solution hosted externally to the Council but based in the UK. The system is required to be implemented to enable the wider team of planning, enforcement, building control, land charges and conservation to manage all areas of business and performance management, including actions, measures and PI’s.

The system will need to meet Welsh Language legislation and accessibility requirements both in house and public facing as the solution will be required to provide the full customer experience from requesting, through to tracking a request for service.

The need to modernise working practices is high priority therefore the system would need to accommodate mobile working and provide the ability to access work remotely.

It is a requirement to be able to tailor the system to meet the needs of Denbighshire County Council which will inevitably change over the duration of the contract.

The system will need to manage and monitor all aspects of planning and performance easily without the requirement for the operator to depend on the use of any computer based coding language.

The system will facilitate the integration of data (data as defined by the Authority) from a range of sources which could include spreadsheets, SQL, or third party commercial products. Where APIs are required these would be designed by the contractor at the commencement of the contract and as necessary during the lifetime of contract, as an essential part of the product support expected from the contractor.

The system must be able to report on all the information contained within it. Any reporting function must have the ability to manipulate data and information, including narrative text on performance, without the dependency of needing any computer based coding language to extract it by the operator.

Reports and dashboards will be easily built by users using the system; they should be fully customisable with an interface that is simple to use; and flexible enough to be presented to any of the Authority’s stakeholders (internal or external). Reporting functions will be easily configured to include system and cloud/web dashboards and scorecards as well as reports that can be shared and communicated in a range of formats (e.g. PDF, presentation, HTML) and accessed from a range of devices (eg ipad, laptop).

NOTE: To express an interest please e-mail a short overview of your solution to procurement@denbighshire.gov.uk by no later than 30th June 2022. Please ensure you only submit information that is relevant to the detail requested in the description above.

II.2.14) Additional information

II.3) Estimated date of publication of contract notice:

30/09/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

(WA Ref:121636)

VI.5) Date of dispatch of this notice

25/05/2022

Coding

Commodity categories

ID	Title	Parent category
48000000	Software package and information systems	Computer and Related Services
72268000	Software supply services	Software-related services

Delivery locations

ID	Description
1013	Conwy and Denbighshire

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@denbighshire.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.