The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:: ocds-kuma6s-121678
Published by:: Denbighshire County Council
Authority ID:: AA0280
Publication date:: 26 May 2022
Deadline date:: -
Notice type:: 01 Prior Information Notice (PIN)
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Denbighshire County Council are looking to undertake a market engagement exercise to review Staff/Resource Rostering solutions for our Waste team. CPV: 48000000, 48450000, 72212450.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Denbighshire County Council

Wynnstay Road

Ruthin

LL15 1YN

Telephone: +44 1824712612

E-mail: procurement@denbighshire.gov.uk

NUTS: UKL13

Internet address(es)

Main address: https://www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Staff/Resource Rostering Solution - Waste Team

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

Denbighshire County Council are looking to undertake a market engagement exercise to review Staff/Resource Rostering solutions for our Waste team.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48450000

72212450

II.2.3) Place of performance

NUTS code:

UKL13

Main site or place of performance:

Denbighshire

II.2.4) Description of the procurement

Denbighshire County Council are looking to undertake a market engagement exercise to review Staff/Resource Rostering solutions for our Waste team.

This solution would aim to improve upon our current processes and maintain our paperless approach to rostering and time management in the Waste team.

We require any application to evidence:

- The ability for users to ‘clock’ electronically with use of GPS or RFID for verification that the user is within a certain distance of the Depot

- The ability to electronically arrange Waste staff rotas, identifying potential gaps in service provision and limiting as much as possible back office and system admin time;

- Have a smart and flexible method for making quick, or ad-hoc changes to rota’s;

- Take into account specific, service level arrangements around Annual Leave, Toil, and Overtime;

- Be able to identify or register skill sets and/or qualifications against staff members to support intelligent rostering such as HGV drivers;

- Provide the ability to communicate rota’s, and potentially other details, to individual staff out and about e.g. via a mobile application;

- Provide a mechanism for reporting sickness electronically e.g. via a mobile application

- Provide a mechanism for requesting annual leave electronically e.g. via a mobile application

- The means to display information via a ‘dashboard’ that could be displayed in the office

- The ability for users to swap shifts electronically, provided that rules/system integrity is not compromised

- A training log, providing the means to identify when training is due

- The provision of newsletters and update to staff electronically

- The ability to provide surveys to staff electronically

- A reporting function that allows the Waste team to interrogate their data to support performance management or quality assurance processes.

Denbighshire County Council would like any solution to demonstrate its ability to be flexible in light of potential future need to change or re-structure services to best meet the needs of the people we support whilst creating the internal efficiency required from such a solution.

NOTE: To express an interest please e-mail a short overview of your solution to procurement@denbighshire.gov.uk by no later than 24th June 2022. Please ensure you only submit information that is relevant to the detail requested in the description above.

II.3) Estimated date of publication of contract notice:

30/09/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

(WA Ref:121678)

VI.5) Date of dispatch of this notice

26/05/2022

Coding

Commodity categories

ID	Title	Parent category
48000000	Software package and information systems	Computer and Related Services
72212450	Time accounting or human resources software development services	Programming services of application software
48450000	Time accounting or human resources software package	Business transaction and personal business software package

Delivery locations

ID	Description
1013	Conwy and Denbighshire

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@denbighshire.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.