CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Containment, Transportation, Processing, Recovery and Reporting of Carpet Waste

2.2

Description of the goods or services required

This procurement relates to the provision of the containment, transportation, processing, recovery and reporting of carpet waste from designated collection facilities (DCFs) on behalf of the CLAIRE Wales Group of Local Authorities comprising of:-

Blaenau Gwent County Borough Council, Caerphilly County Borough Council, Newport City Council, Pembrokeshire County Council, Swansea City Council.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140664

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The fundamental purpose of the Contract is to secure a current and operational facility which provides a reliable, effective and satisfactory service for the processing and recovery of the CLAIRE Wales Councils’ carpet waste. This household carpet waste includes the following:

• Carpets, underlay and associated materials.

o Made from synthetic and / or natural materials

o In such condition as is deposited by residents to HWRCs and collected at the kerbside as bulky waste. This may mean that some materials are soiled and / or wet.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As per the Tender documentation.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

ITT_109450

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This Procurement exercise is being run by the Authority's e-tendering portal Bravo Solutions https://etenderwales.bravosolution.co.uk.

All documentation has been uploaded to enable direct access following registration.

NB: You must download all documentation directly from the portal, tender documents will not be communicated by any other means.

E-Tender access information:

— Go to https://etenderwales.bravosolution.co.uk.

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— On registering on the Platform the Super User will select a Username and will receive a password.

— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration.

Please contact the Helpdesk to gain access to the Platform.

— The Help desk is available Monday-Friday: 8:00-18:00.

Telephone: +44 8003684852 e-mail: help@bravosolution.co.uk

— Tenders must be uploaded to the BravoSolution portal by 12:00 noon 30th May 2024.

How to find the ITT:

— Once logged in you must click on ‘ITT's Open to all Suppliers'.

— The Etender references for this contract are: Project_55947 and ITT_109450.

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button'. This will move the ITT from the ‘Open to all Suppliers' area to the ‘My ITT's' on the home page.

— You will then see the full details of the ITT in the Qualification, Technical and Commercial envelopes along with any relevant documents in the ‘Attachments' area.

— Tenderers are required to provide responses to:

—the Selection Questionnaire within the Qualification Envelope

—the Method Statements within the Technical Envelope

—upload the requested Pricing information within the Commercial Envelope.

— Should you have any questions on the ITT, please use the ‘Messages' area to contact the buyer directly - Do not contact the named person at the top of this notice.

Deadlines for submissions is 12 noon the 30th May 2024 with clarifications allowed until 5:00pm on the 23rd May 2024.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the Authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

The Buyer is acting on behalf of the following organisations:

Caerphilly County Borough Council, Cardiff City Council, Carmarthenshire County Council, Ceredigion County Council, Merthyr Tydfil County Borough Council, Newport City Council, Powys County Council, Rhondda Cynon Taf County Borough Council, Monmouthshire County Council, Pembrokeshire County Council, Swansea City Council, Torfaen County Borough Council, Vale of Glamorgan Council

(WA Ref:140664)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As part of your submission therefore, bidders are required to demonstrate your previous approach/experience in delivering Community Benefits.

Examples of the range of benefits include but are not exhaustive to:

• Targeted Recruitment and Training (including existing workforce and economically inactive)

• Local Supply Chains, including use of social enterprises

• Contributions to education and complimentary activity

• Community Initiatives and activity

• Promoting Environmental Benefits

• Contribution to the Community Investment Fund

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice