Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
Maintenance Team Residence Block A, NPT Hospital
Baglan
SA12 7BX
UK
Contact person: Helen Conners
Telephone: +44 2921500702
E-mail: helen.conners@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EMRTS Nugensis Bespoke Electronic Patient Record System
Reference number: PS2922/24
II.1.2) Main CPV code
72200000
II.1.3) Type of contract
Services
II.1.4) Short description
Purhcase of Perpetual Licence for the Bespoke Electronic Patient Record System used by EMRTS Wales
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
168 125.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72200000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Morriston, Singleton and Princess of Wales Hospitals
II.2.4) Description of the procurement
EMRTS wish to award a contract to Nugensis Ltd. make modifications to its existing bespoke electronic patient record system to add the following functionality;
1. Server side email functionality to allow the current system to send patient summaries via NHS wales exchange server
2. Development of a functionality to allow hospitals to make a booking from within the system and pass the pre-populated information into the main patient record
3. To produce a formatted server generated PDF of patient summary’s for handover to hospital and to support email functionality
4. To add increased granularity of post incident case reviews, to support audit activities.
5. To interface the system with an existing SMS API to enable text messaging alerts
The system in use is bespoke to the service and currently hosted on SBU Health Board infrastructure. Any modifications to the system would require work to be completed by the existing supplier in cooperation with the health board. The award of this contract to the existing supplier will also ensure business continuity with the current system and infrastructure arrangements.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
EMRTS wish to award a contract to Nugensis Ltd for continued support. make modifications to its existing bespoke electronic patient record system to add the following functionality;
1. Out of Hours Support Contract
2. add additional EMRT tasks
The system in use is bespoke to the service and currently hosted on SBU Health Board infrastructure. Any modifications to the system would require work to be completed by the existing supplier in cooperation with the health board. The award of this contract to the existing supplier will also ensure business continuity with the current system and infrastructure arrangements.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: PS2922/24
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
22/05/2024
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Nugensis Ltd
Grove House, 1 Kilmartin Place, Tannochside Business Park
Uddingston
G715PH
UK
Telephone: +44 1684818084
NUTS: UKM84
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
168 125.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:141656)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, the strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
22/05/2024