CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Occupational Lease including management and promotion of the William Aston Hall Building, Wrexham

2.2

Description of the goods or services required

The William Aston Hall is Wrexham's largest theatre and concert venue, ideal for hosting live music, comedy, theatre, dance and much more. Located in the University's main building on the Wrexham campus, the hall has raked seating in its main auditorium and balcony and is fully accessible with dedicated wheelchair spaces.

As landlord of the venue, Wrexham Glyndwr University are now looking for a new tenant/partner to take over the occupational lease and operational management and promotion of the William Aston Hall

The William Aston Hall has a capacity of 890 for a seated event or 1200 for a standing event. It also offers a bar facility and there are more than 1,000 free car parking spaces available. Typically, the venue hosts around 50- 60 shows per annum, with approximately 20,000 customers attending the venue each year (Pre pandemic).

The University is seeking a suitable and experienced partner who can provide specialist services in event sourcing, promotion, and venue management. The duration of the contract is initially for a period of 5 years.

Objectives

To bring artistic vision, innovation, and ambition to sustain and develop the William Aston Hall as a professional and community events venue for North East Wales.

To offer a diverse and wide-ranging programme of entertainment that is inclusive and open to all.

To provide different opportunities for students to get involved with, whether as a volunteer, work experience or paid employment.

Deliverables

The partner should have the ability to call on a bank of contacts and networks from across the industry to enhance and expand the events programme within the venue.

The partner will work with the University to deliver a new and more modern programme that will help with the recruitment of students into the University and be an integral part of their social experience on campus.

The partner will work with the University on ensuring that the branding of the venue and the programme of events supports the University’s values and reputation.

The partner will work with the University to provide work placement/volunteering opportunities for students and for them to benefit from the partners Industry knowledge.

The partner will work with the University to agree an operating model that is operationally robust and financially sustainable.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116177.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

See Description of the contract.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Bidders will be required to Pass ALL Selection Criteria sections including contract examples delivered within the last 3 Years.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

AS/LP/151121

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:116177)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice