CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Social Prescribing Garden Project

2.2

Description of the goods or services required

Cardiff City and South Cluster encompasses 6 GP practices, with a combined registered population of circa 41,000. Through use of Welsh Government Funding, this cluster is seeking to establish a social prescribing project focused on the use of gardening to improve the health and wellbeing of patients in their local area. Through use of a social prescribing approach, the practices feel that their patients will experience the following benefits:

• Social interaction - reducing the impact of social isolation.

• Sense of purpose - improving levels of self-resilience, confidence and independence

• Exercise - improving general levels of mental and physical health.

In terms of benefits to the GP Practices, it is believed that access to this scheme could provide a more appropriate intervention for patients who do not require clinical intervention via GP Practice.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136268

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Key Measures of Success:

Having trialled the introduction of this model previously, the commissioner is seeking:

• Demonstrable evidence that all practices have been encouraged to engage in the project.

• Evidence that at least 4 of the 6 practices have referred patients to the project during the project.

• To enroll a minimum of 50 new patients into the scheme over the course of 18 months, with evidence of patients completing a course of intervention- NB: It is accepted that the level of referrals into the service is dependent upon engagement from practices and this will be monitored throughout the course of the project.

• The Commissioner is also keen to create referral pathways from other health professionals/cluster based services where appropriate to maximise use of the service

• To provide evidence of positive patient outcomes i.e. improved levels of personal wellbeing based on ‘what Matters to You’ principles

• To demonstrate positive feedback from the practices as to the benefits of this model for their patients with case stories/data which indicates that reliance on GP care may have reduced as a consequence of social prescribing.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The provider will be required to:

• Work with the cluster to design, project manage the set-up and co-ordinate the ongoing day-to-day site management of the schemes within the identified areas.

• To recruit and manage any staff that are needed within the project (ie all employer liabilities will sit with the provider), this includes coverage of any staffing gaps outside of usual annual leave allowances.

• Bidders are expected to identify and cost the equipment required to provide the project. Once purchased, the Provider will need to ensure safe storage of the equipment and confirm return of equipment to the UHB should the project be discontinued.

• To work with the cluster to confirm the deliverable and outcomes for the project and produce reports on a frequency specified by the Cluster.

• To attend regular contract monitoring meetings as requested

• Ensure that access to gardening should be as inclusive as possible. The cluster is keen to attract patients from a wide breadth of ethnic groups as well as users of different abilities.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CAV-ITT-54843

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Bidders should note that they will be required to enter into terms and conditions of contract as set out in the tender documents and that save for matters of clarification or consistency, the contracting authority will not negotiate the terms. The Contracting Authority is proposing to use the Open Procedure to conduct this procurement.

Cardiff and Vale University Health Board will award the contract. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.

The Contract to which this procurement relates are funded via Welsh Government funding. Please refer to the invitation to tender for rights reserved to the contracting authority should the said funding cease or reduce.

Delivery of the requirement under the proposed Contract is in December 2023.

To complete your formal proposal, please access the ITT via the Bravo eTender Wales portal where you will find a full suite of tender documentation.

1. Register your company on the eSourcing portal (this is only required once)

- Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register

- Accept the Ts and Cs and click 'continue'

- Enter your correct business/user details

2. Express and interest in the tender

- Log into the portal with the username/password

- Click the 'ITT Open to all suppliers' link

- Click on ITT_106762

- Click the 'express interest' button at the top of the page

- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)

- You can now access any attachments by clicking 'buyer attachments' in the 'ITT details' box

3. Responding to the tender

- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)

- You can now use the 'messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion and then follow the on screen instructions to complete the tender response.

Note - the Authority is using eTender Wales to carry out this procurement process.

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:136268)

5.2

Additional Documentation

5.3

Publication date of this notice