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Notice Details

Title: South Wales Trunk Road Agent (SWTRA) Highways & Structures Framework 2016
Published by: Neath Port Talbot County Borough Council
Publication Date: 09/10/2015
Deadline Date: Cancelled
Deadline Time:
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The South Wales Trunk Road Agent is responsible for the motorway and trunk roads from the Severn Bridge in the east to Milford Haven in the west and extends northwards through Fishguard as far as the Ceredigion County boundary, Carmarthen, Llandeilo, Llandovery, Merthyr Tydfil, Abergavenny and Monmouth. This framework is for maintenance and improvement works to highways and structures and all related assets including the soft estate and trunk road and motorway depots for three individual areas of the South Wales Trunk Road Agent area, namely, the eastern, central and western areas.
Therefore the proposed framework will be split into three lots, one lot for each of the aforesaid areas. One contractor will be appointed to each lot. A contractor will not be awarded more than one lot.
The set term for the Framework will be two years, with an option in favour of the Council to extend thereafter annually by 1 year up to a maximum of 2 years.
CPV: 45000000, 45220000, 45221100, 45221241, 45233000, 45233110, 45233124, 45233200, 45233251, 45233162, 45233221, 77300000, 31000000, 32000000, 51000000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Neath Port Talbot County Borough Council

The Civic Centre,

Port Talbot

SA13 IPJ

UK

Corporate Procurement

Miss Diane Spencer

+44 1639763929

d.spencer@npt.gov.uk


www.npt.gov.uk/www.swtra.co.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0274

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Yes

Carmarthenshire County Council

Monmouthshire County Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

South Wales Trunk Road Agent (SWTRA) Highways & Structures Framework 2016

II.1.2(a))

Type of works contract

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II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

South Wales Trunk Road Agent Area



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

3

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

4800000094000000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The South Wales Trunk Road Agent is responsible for the motorway and trunk roads from the Severn Bridge in the east to Milford Haven in the west and extends northwards through Fishguard as far as the Ceredigion County boundary, Carmarthen, Llandeilo, Llandovery, Merthyr Tydfil, Abergavenny and Monmouth. This framework is for maintenance and improvement works to highways and structures and all related assets including the soft estate and trunk road and motorway depots for three individual areas of the South Wales Trunk Road Agent area, namely, the eastern, central and western areas.

Therefore the proposed framework will be split into three lots, one lot for each of the aforesaid areas. One contractor will be appointed to each lot. A contractor will not be awarded more than one lot.

The set term for the Framework will be two years, with an option in favour of the Council to extend thereafter annually by 1 year up to a maximum of 2 years.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=23330

II.1.6)

Common Procurement Vocabulary (CPV)

45000000
45220000
45221100
45221241
45233000
45233110
45233124
45233200
45233251
45233162
45233221
77300000
31000000
32000000
51000000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

4800000094000000
GBP

II.2.2)

Options

The set term for this Framework will be two years with an option in favours of the Council to extend thereafter annually by 1 year up to a maximum of 2 years.

It is anticipated that extensions to the term of the Framework will be agreed a minimum of six months before the Framework End Date.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Please see the PQQ/ITT documentations

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please see the PQQ/ITT documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please see the PQQ/ITT documentations

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please see the PQQ/ITT documentation

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


As set out in the PQQ/ITT documentation

III.2.2)

Economic and financial capacity


As set out in the Pre-Qualification Questionnaire Documentation



As set out in the Pre-Qualification Questionnaire Documentation


III.2.3)

Technical capacity


As set out in the Pre-Qualification Questionnaire Documentation



As set out in the Pre-Qualification Questionnaire Documentation


III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

510

Objective criteria for choosing the limited number of candidates

As set out in the PQQ documentation

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PQQ 44

IV.3.2)

Previous publication(s) concerning the same contract

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2015/S 073-128302 15-04-2015

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 13-11-2015  14:30

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 25-01-2016

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


Prior to the end of the framework

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Suppliers' Instructions 'How to Express Interest in this PQQ/ITT':

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the 'Suppliers register here' link.

- Enter your correct business and user details.

- Note the username you choose and click 'Save' when complete.

- You will shortly receive an email with your unique password (please keep this secure).

- Agree to the terms and conditions and click 'continue'.

2. Express an interest in the PQQ/ITT.

- Login to the portal with the username / password.

- Click the 'PQQ/ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant PQQ/ITT.

- Click on the relevant PQQ/ITT to access the content.

- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page.

- This will move the PQQ/ITT into your 'My PQQ/ITT pages'. (This is a secure area reserved for your projects only.)

- Click on the PQQ/ITT code, you can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box.

3. Responding to the PQQ/ITT.

- You can now choose to 'Reply' or 'Reject' (please give a reason if rejecting).

- You can now use the 'Messages' function to communicate with the buyer and seek any clarification.

- Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT.

- There may be a combination of online & offline actions for you to perform (there is detailed online help available Monday - Friday (8am - 6pm) on:

- email: help@bravosolution.co.uk

- phone: 0800 368 485

Note: If you are a Wales based Small and Medium Sized Enterprise and require independent support or advice in the tendering process, please contact Business Wales Tender Support on 03000 603000.

Neath Port Talbot County Borough Council were appointed by the Welsh Assembly Government (WAG) as the South Wales trunk Road Agency from 1st April 2006 to 31st March 2011.

In 2012 the Welsh Government reviewed the management structure for their trunk road and motorway network and decided that the number of Agents should be reduced to two namely the North Wales Trunk Road Agent and the South Wales Trunk Road Agent (SWTRA). This has remained in operation since 2012 and these arrangements will be subject to review in 2017. If the SWTRA agreement is not extended beyond 2017 then this framework will either be terminated or novated to Welsh Government.

Neath Port Talbot County Borough Council reserves the right to change without notice the procedure for awarding the framework agreement, to reject all or any bids for the framework agreement, to stop the process and to not award the framework agreement at any time without liabiity on its part. For the avoidance of doubt reference herein to framework agreement means the framework agreement in whole or in part.

Neath Port Talbot County Borough Council shall not be liable for any costs, expenses or losses (including any third party costs, fees or expenses) which may be incurred by interested parties in participating in or in preparing any submissions in connection with this procurement exercise.

Pre-qualification questionnaire responses, tenders and all supporting documentation for the framework agreement must be in English.

All references to prices must be in sterling.

Any agreements entered into will be governed by English Law and will be subject to the exclusive jurisdiction of the English and Welsh Courts.

(WA Ref:23330)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Information will be provided in the Invitation to Tender documentation

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 09-10-2015

ANNEX B

Information About Lots

1     Eastern Area

1)

Short Description

Eastern Operational Area

2)

Common Procurement Vocabulary (CPV)

45000000
45220000
45221100
45221241
45233000
45233110
45233124
45233200
45233251
45233162
45233221
77300000
31000000
32000000
51000000

3)

Quantity or scope

The Eastern area of the South Wales Trunk Road Agent from M4 J34 (incl. J34) to Severn Crossing including M48, A48(M), A449, A4042, A466, A4232 and in part the A40,A465.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Central Area

1)

Short Description

Central Operational Area

2)

Common Procurement Vocabulary (CPV)

45000000
45220000
45221100
45221241
45233000
45233110
45233124
45233200
45233251
45233162
45233221
77300000
31000000
32000000
51000000

3)

Quantity or scope

The Central area of the South Wales Trunk Road Agent from M4 J34 to M4 J49, A4060, A470, (from M4 J32 to junction with A465), A465 (from M4 J43 to junction with A4060)


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Western Area

1)

Short Description

Western Operational Area

2)

Common Procurement Vocabulary (CPV)

45000000
45220000
45221100
45221241
45233000
45233110
45233124
45233200
45233251
45233162
45233221
77300000
31000000
32000000
51000000

3)

Quantity or scope

The western area of the South Wales Trunk Road Agent from M4 J49 (including J49) west covering Carmarthenshire and Pembrokeshire including the A483, A48, A40, A4076, A487, A477


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
24/10/2016 10:57Notice Cancelled

This notice has been cancelled. The original deadline date of 13/11/2015 is no longer applicable.

Neath Port Talbot County Borough Council has determined to abandon the procurement exercise for ‘South Wales Trunk Road Agent (SWTRA) Highways & Structures Framework Contract 2016.’

A new procurement exercise will be undertaken in due course and the opportunity will be advertised on Sell2Wales and in the Official Journal of the European Union.
Main Contact: d.spencer@npt.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
45000000Construction workConstruction and Real Estate
45221100Construction work for bridgesConstruction work for bridges and tunnels, shafts and subways
45233000Construction, foundation and surface works for highways, roadsConstruction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
45233162Cycle path construction workConstruction, foundation and surface works for highways, roads
31000000Electrical machinery, apparatus, equipment and consumables; lightingTechnology and Equipment
45220000Engineering works and construction worksWorks for complete or part construction and civil engineering work
77300000Horticultural servicesAgricultural, forestry, horticultural, aquacultural and apicultural services
51000000Installation services (except software)Other Services
45233110Motorway construction worksConstruction, foundation and surface works for highways, roads
32000000Radio, television, communication, telecommunication and related equipmentTechnology and Equipment
45233251Resurfacing worksConstruction, foundation and surface works for highways, roads
45221241Road tunnel construction workConstruction work for bridges and tunnels, shafts and subways
45233221Road-surface painting workConstruction, foundation and surface works for highways, roads
45233124Trunk road construction workConstruction, foundation and surface works for highways, roads
45233200Various surface worksConstruction, foundation and surface works for highways, roads

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021Monmouthshire and Newport
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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