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Notice Details

Title: Wales for Africa Small-Grants 2018-21
Published by: Welsh Government
Publication Date: 04/10/2017
Deadline Date: 06/11/2017
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government’s Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales’ delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa. The Welsh Government are looking for a distributive body to manage the small grant scheme from April 2018 to March 2021.
CPV: 75100000, 75100000, 98000000, 75112000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 30006003300

E-mail: cpsprocurementadvice@wales.gsi.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wales for Africa Small-Grants 2018-21

Reference number: C185/2017/2018

II.1.2) Main CPV code

75100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government’s Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales’ delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa. The Welsh Government are looking for a distributive body to manage the small grant scheme from April 2018 to March 2021.

II.1.5) Estimated total value

Value excluding VAT: 110 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

75100000

98000000

75112000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This notice seeks to alert the marketplace to the procurement to appoint a distributive body to administer the Wales for Africa small-grants scheme on behalf of the Welsh Government.

A minimum of 230,000 GBP, and up to 250,000 GBP, will be made available each year in small-grants, 50,000 GBP of which will be ring-fenced specifically for health focused projects.

The contract value is up to 35,000 GBP per year, for three years. Additionally up to 5,000 GBP will be available for a mobilisation phase.

The distributive body will be required to:

-Run at least two grant rounds every year, with the required systems in place to administer the first round from 1 April 2018.

-Develop a grant application process to be agreed in collaboration with the Client, including all application, monitoring and evaluation forms and guidance ensuring the scheme is accessible to all.

-Develop a set of criteria to enable all applications to be scored and the proposed activity monitored for successful applicants, to be agreed in collaboration with the Client.

-Develop an evaluation framework which will be built into the grant scheme from the outset, to be agreed in collaboration with the Client.

-Develop distinct webpages for the Wales for Africa small-grant scheme, which clearly identify that this is a Welsh Government scheme, to be agreed in collaboration with the Client.

-Provide an online application system that is simple, user friendly and accessible to all.

-Advertise the grant scheme through a variety of channels ensuring maximum take-up, particularly in advance of each grant round.

-Provide a degree of guidance and support to applicants on the application process and grant criteria.

-Put in place an objective, open, fair and transparent process for assessing applications.

-Receive process and score all applications to the fund in an objective, open, fair and transparent way and provide a ranked list of recommendations to the Client from which the client can choose who to fund.

-Ensure that all recommendations are made within the relevant timescales as agreed with the Client who will make the ultimate decision on all grants.

-Produce a report on each small-grant and each grant round outlining where the money has been allocated and the outcomes and impact delivered in Wales and in Africa.

-Ensure that individual monitoring and evaluation is undertaken for all projects supported through the scheme and reported to the Client.

-Raise awareness of the Scheme and its achievements.

-Deliver a fully bilingual grant-scheme with all materials, information and support made available in Welsh and English.

The distributive body will demonstrate a comprehensive understanding of the UN SDGs and a proven track record of administering similar small-scale, community focused, international development grant schemes. The distributive body will have experience and demonstrate an applied understanding of the international development sector in Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 110 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 39

This contract is subject to renewal: Yes

Description of renewals:

If applicable will be re-tendered after this contract ends

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contract cost included is the total cost for the 3 year contract and also includes a maximum budget of up to GBP 5,000 which may be available for a mobilisation phase. The estimated budget for managing the scheme is GBP 35,000 per annum. The contract term includes a 3 month mobilisation phase if taken up, from January to March 2018

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 180-368629

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/11/2017

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/11/2017

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

E-Tender Information:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

How To Find The ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The e-tender references for this contract are: project_37249, itt_64497.

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71391

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Client has decided to take a non core approach to Community Benefits, this means that the Community Benefits proposal that you

return as part of this tender process will not be evaluated and scored.

(WA Ref:71391)

The buyer considers that this contract is suitable for consortia bidding.

VI.4) Procedures for review

VI.4.1) Review body

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000628803

Internet address(es)

URL: http://wales.gov.uk/?skip=1&lang=en

VI.5) Date of dispatch of this notice

02/10/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: cpsprocurementadvice@wales.gsi.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
75100000Administration servicesAdministration, defence and social security services
75112000Administrative services for business operationsGeneral public services
98000000Other community, social and personal servicesOther Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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