CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

DESIGN AND PRODUCTION OF TROPHIES FOR THE ST DAVID AWARDS 2023

2.2

Description of the goods or services required

The Welsh Government invites proposals to re-design and produce trophies to be presented at the St David Awards Ceremony, which will take place in Cardiff in April 2023. This contract will run for a further 3 years, until April 2026, encompassing a further three St David Awards Ceremonies. This is a total of 4 events.

The St David Awards are the national awards of Wales and are nominated for by the public. The finalists and winners are decided upon by the First Minister of the Welsh Government and his advisers. The St David Awards recognise and celebrate the exceptional achievements of people from all walks of life in Wales and abroad.

The Awards trophies (nine plus one Special Award) will be awarded at a prestigious evening awards dinner each year.

There are a total of 10 awards:

• St David Award for Bravery

• St David Award for Business

• St David Award for Culture

• St David Award for Community Spirit

• St David Awards Environment Champion

• St David Award for Innovation, Science and Technology

• St David Award for Sport

• St David Critical Worker

• St David Young Person Award

• The First Minister’s Special Award

To create a a single design for a trophy and produce 10 trophies of that design to be presented at the St David Awards Ceremony, which will take place in Cardiff in late April 2023. We would expect a prototype of the winning design to be delivered by 1 February 2023.

To create an initial single design for a trophy that can be presented at the St Davids Award Ceremony which will take place in Cardiff in late April 2023 and produce 10 trophies of that design for this event. The same design will also be used for the three ceremonies after that so a total supply of 40 trophies altogether. A prototype of the winning design is to be provided by 1 February 2023.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=125512

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3.5 Years

3 Conditions for Participation

3.1

Minimum standards and qualification required

3.8 SCON - GOODS - Version 1.2 Jan 2022

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

C042/2022/2023

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

E-TENDER INFORMATION:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

HOW TO FIND THE ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The etender references for this contract are: Project_48525 and

ITT _90877

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

NOTE: The authority is using eTenderwales to carry out this procurement process.To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID= 87677

(WA Ref:87677)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

as described in the tender documents

The buyer considers that this contract is suitable for consortia bidding.

(WA Ref:125512)

5.2

Additional Documentation

5.3

Publication date of this notice