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Notice Details

Title: WCBC ICT Application Rationalisation Strategy
Published by: Wrexham County Borough Council
Publication Date: 12/09/2016
Deadline Date: 10/10/2016
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
CPV: 72222000, 72222100.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Wrexham County Borough Council

Lampbit Street

Wrexham

LL11 1AR

UK

Contact person: Rachel Glynn-Thomas

Telephone: +44 1978292792

E-mail: rachel.glynn-thomas@wrexham.gov.uk

NUTS: UKL23

Internet address(es)

Main address: www.wrexham.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other: ICT

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WCBC ICT Application Rationalisation Strategy

Reference number: Proc-15-131 itt_57117

II.1.2) Main CPV code

72222000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.

As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72222100

II.2.3) Place of performance

NUTS code:

UKL23

II.2.4) Description of the procurement

Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.

As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.

The work will be contracted in into two phases:

Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not

limited to):

- Assessing the state, risk and technical viability of the council’s current applications portfolio.

- Working with business units to produce metrics on current application cost and value.

- Identifying redundant and non-value adding applications which will free up budget and resources.

- Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and

resources.

Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):

- Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure.

- Identifying costs, benefits and associated risks for each application.

Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application's potential for rationalisation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2016

End: 31/05/2018

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The work will be contracted in into two phases

Please Note the Council reserves the right not to proceed with the second element (Phase Two) with the successful tenderer.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/10/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 10/10/2016

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.

As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.

The work will be contracted in into two phases:

Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not

limited to):

- Assessing the state, risk and technical viability of the council’s current applications portfolio.

- Working with business units to produce metrics on current application cost and value.

- Identifying redundant and non-value adding applications which will free up budget and resources.

- Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and

resources.

Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):

- Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure.

- Identifying costs, benefits and associated risks for each application.

Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application's potential for rationalisation.

The reference number for this ITT is itt_57117

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=53149

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to itt_57117

(WA Ref:53149)

VI.4) Procedures for review

VI.4.1) Review body

Wrexham County Borough Council

Lampbit Street

Wrexham

LL11 1AR

UK

Telephone: +44 1978292792

VI.5) Date of dispatch of this notice

08/09/2016


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: rachel.glynn-thomas@wrexham.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
72222000Information systems or technology strategic review and planning servicesSystems and technical consultancy services
72222100Information systems or technology strategic review servicesInformation systems or technology strategic review and planning services

Delivery Locations

Delivery Locations
IDDescription
1023Flintshire and Wrexham

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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