Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
UK
Contact person: Rachel Glynn-Thomas
Telephone: +44 1978292792
E-mail: rachel.glynn-thomas@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: ICT
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WCBC ICT Application Rationalisation Strategy
Reference number: Proc-15-131 itt_57117
II.1.2) Main CPV code
72222000
II.1.3) Type of contract
Services
II.1.4) Short description
Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72222100
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
The work will be contracted in into two phases:
Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not
limited to):
- Assessing the state, risk and technical viability of the council’s current applications portfolio.
- Working with business units to produce metrics on current application cost and value.
- Identifying redundant and non-value adding applications which will free up budget and resources.
- Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and
resources.
Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):
- Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure.
- Identifying costs, benefits and associated risks for each application.
Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application's potential for rationalisation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2016
End:
31/05/2018
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The work will be contracted in into two phases
Please Note the Council reserves the right not to proceed with the second element (Phase Two) with the successful tenderer.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/10/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/10/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our on-going Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
The work will be contracted in into two phases:
Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not
limited to):
- Assessing the state, risk and technical viability of the council’s current applications portfolio.
- Working with business units to produce metrics on current application cost and value.
- Identifying redundant and non-value adding applications which will free up budget and resources.
- Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and
resources.
Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):
- Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure.
- Identifying costs, benefits and associated risks for each application.
Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application's potential for rationalisation.
The reference number for this ITT is itt_57117
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=53149
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to itt_57117
(WA Ref:53149)
VI.4) Procedures for review
VI.4.1) Review body
Wrexham County Borough Council
Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292792
VI.5) Date of dispatch of this notice
08/09/2016