Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
Aberystwyth
SY23 3FB
UK
Contact person: Lee Pereira
Telephone: +44 1970628716
E-mail: lep27@aber.ac.uk
NUTS: UKL1
Internet address(es)
Main address: www.aber.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Investment Advisory Services for Aberystwyth University
Reference number: AU/2016/132/InvestmentAdvisor
II.1.2) Main CPV code
66100000
II.1.3) Type of contract
Services
II.1.4) Short description
The University seeks to engage a professional Investment advisor to assist the Investments Committee and staff. Aberystwyth University currently has 232 Endowment Funds with a capital value of c. 36m GBP. The Endowment funds have primarily been created via a mixture of donations and bequests with the vast majority having specific conditions attached to their use. The funds are currently invested in a variety of asset classes: UK, Overseas and Private Equity, Absolute Return Funds, Fixed Interest, and Property. Revenue is currently used for a variety of purposes such as Scholarships, Bursaries, and Prizes for students, as well as assisting staff with their work and research through grants and awards. Over the years the Endowment Funds have also contributed towards other institutional goals such as the purchase of land, buildings, and equipment. The University has an Investment Policy which is reviewed annually by the Investments Committee.
II.1.5) Estimated total value
Value excluding VAT:
160 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66100000
66170000
66000000
66120000
66171000
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Aberystwyth
II.2.4) Description of the procurement
The University seeks to engage a professional Investment advisor to assist the Investments Committee and staff. Aberystwyth University currently has 232 Endowment Funds with a capital value of c. 36m GBP. The Endowment funds have primarily been created via a mixture of donations and bequests with the vast majority having specific conditions attached to their use. The funds are currently invested in a variety of asset classes: UK, Overseas and Private Equity, Absolute Return Funds, Fixed Interest, and Property. Revenue is currently used for a variety of purposes such as Scholarships, Bursaries, and Prizes for students, as well as assisting staff with their work and research through grants and awards. Over the years the Endowment Funds have also contributed towards other institutional goals such as the purchase of land, buildings, and equipment. The University has an Investment Policy which is reviewed annually by the Investments Committee.
II.2.5) Award criteria
Criteria below:
Quality criterion: Employees
/ Weighting: 10%
Quality criterion: Competitive Edge
/ Weighting: 5%
Quality criterion: On-Line Services
/ Weighting: 5%
Quality criterion: Relationships
/ Weighting: 5%
Quality criterion: Policy Setting
/ Weighting: 5%
Quality criterion: Administration
/ Weighting: 5%
Quality criterion: Proactive Advice
/ Weighting: 10%
Quality criterion: Quality of Investment Advice Provided
/ Weighting: 15%
Quality criterion: Investment Manager Discounts
/ Weighting: 10%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
scored elements of Pre-Qualification Questionnaire (PQQ);
(1) Management Structure (35% importance weighting)
(2) Support Services (35% importance weighting)
(3) Fund Reviews (5% importance weighting)
(4) Fund Manager Meetings (5% importance weighting)
(5) Previous Successful Contracts (20% importance weighting)
See section III.1.3 (technical capacity) of this notice for further details and also the online PQQ which will also explain scoring matrix for downselection/short-listing criteria.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
We would expect the tenderer to be registered with the Financial Conduct Authority or equivalent.
Evidence of registration with the Financial Conduct Authority or equivalent.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/11/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/11/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 to 12 months prior to the end of this agreement.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1) Use the secure messaging of the etender system to communicate with the Buyer and seek clarifications – this will give you an audit trail of all discussions/clarifications.
Answers to all questions considered by the University to be non-commercial and/or not commercially sensitive will be formally distributed to all Suppliers. As a matter of course, the identity of the enquirer will be protected. Where a Supplier views any query as confidential (particularly where it believes that the release of the query to other Suppliers may reveal commercially sensitive or confidential information or a trade secret) the following procedure will be adopted:
- If a supplier believes that a query is of a confidential or commercially sensitive nature, then it must be marked as such. If the University considers, in its absolute discretion, that it is able to treat the query on a confidential basis, then it will do so.
- If the University considers, in its absolute discretion, that it is unable to treat the query on a confidential basis having regard to current guidance and legislation, then it will notify the Supplier of its decision and the Supplier will have the opportunity to withdraw the query; and if a Supplier does not withdraw the query then the query and its answer will, where appropriate, be released to all Suppliers.
2) The etender will require interested bidders to also complete a form of tender and certificate of non collusion and non canvassing as part of this process. See etender qualification envelope for further details.
3) Once you have registered with the etender system and located the ITT, you can find some helpful supplier user guides in the attachments section of the ITT which we have uploaded for all interested suppliers benefit.
4) The online ITT contains the following distinct areas. Please note that should you fail to meet the various obligations and questions in the qualification envelope of the ITT then any bid submission that you make will not be further evaluated.
If you have not used the Bravo Solution etender portal before, you are advised to download the supplier quick start guides from the buyer attachments section. If you have any queries or questions concerning the process, you can send these through the portal messaging system (the quick start guide will tell you how).
You will need to make sure you have answered all mandatory questions (i.e. anything marked with a red *). If you are intending to submit a response, please ensure you have completed all required actions well before the closing date and time. The 'read me first' section in the qualification response section contains some helpful notes and reminders for you, in this regard.
If you do not completed all required mandatory fields which we have used (denoted by the red * in each case) in the qualification and technical response sections of this itt then, as we understand it (we cannot see the bidders side of the system, to protect process intergrity) the software will not allow you to submit your bid.
5) For completeness, any reference in any of the tender documentation, associated
attachments/supporting documentaion and this OJEU notice to supplier/service
provider/provider/tenderer/bidder/candidate etc or similar essentially means the same thing. Additionally, any reference in the same document sets as mentioned hereunder to
University/Purchaser/Buyer/Client etc or similar essentially also means the same thing.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=54499
(WA Ref:54499)
VI.4) Procedures for review
VI.4.1) Review body
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
Aberystwyth
SY23 3FB
UK
Telephone: +44 1970622026
E-mail: pec17@aber.ac.uk
Fax: +44 1970621753
Internet address(es)
URL: www.aber.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers. Participants who are
unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has
been made as to the reasons why the participant was unsuccessful. If an appeal regarding the award of
the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No.
5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach
of the rules to take legal action. Any such action must be brought within the applicable limitation
period. Where a contract has not been entered into, the Court may order the setting aside of the award
decision or order the Contracting Authority to amend any document and may award damages. If the
contract has been entered into the Court may, depending on the circumstances, award damages, make
a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the
duration of the contract be shortened. The purpose of the standstill period referred to above is to allow
the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
28/09/2016