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Notice Details

Title: PQQ - Finance and Purchase to Pay Software System
OCID: ocds-kuma6s-070553
Published by: Powys County Council
Authority ID: AA0354
Publication Date: 15/09/2017
Deadline Date: 13/10/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Powys County Council (PCC) is seeking to establish a 3 Lot, multi supplier (Lots 2 & 3 only) Services Framework for provision of Financial Management IT Systems. The Systems shall, inter alia, include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.
See section VI.3 below for details of the permissible users of the Framework and instructions to access/download further information.
CPV: 48000000, 66122000, 48000000, 66122000, 48000000, 66122000, 48000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

UK

Contact person: Mary Salmon

Telephone: +44 01597826000

E-mail: mary.salmon@powys.gov.uk

NUTS: UKL24

Internet address(es)

Main address: www.powys.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PQQ - Finance and Purchase to Pay Software System

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Powys County Council (PCC) is seeking to establish a 3 Lot, multi supplier (Lots 2 & 3 only) Services Framework for provision of Financial Management IT Systems. The Systems shall, inter alia, include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.

See section VI.3 below for details of the permissible users of the Framework and instructions to access/download further information.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Finance System including Purchase to Pay

II.2.2) Additional CPV code(s)

66122000

48000000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 1 will be awarded to single supplier.

The System will be Cloud based, i.e. the infrastructure will be the responsibility of the Supplier.

PCC may, subject to the requisite approvals, proceed to call off services under this Lot 1, post the appointment of the successful supplier.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Finance System including Purchase to Pay

II.2.2) Additional CPV code(s)

66122000

48000000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 2 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.

The System will be Cloud based, i.e the infrastructure will be the responsibility of the Supplier.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Finance System including Purchase to Pay

II.2.2) Additional CPV code(s)

66122000

48000000

II.2.3) Place of performance

NUTS code:

UKL24

II.2.4) Description of the procurement

Lot 3 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.

The infrastructure will be the responsibility of the Purchaser i.e. the software solution will on premise or hosted by the Purchaser.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 11

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 151-312707

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/10/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/10/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Powys County Council (PCC) is procuring the Framework on behalf of itself Welsh Public Bodies.

Welsh Public Bodies as identified below.

No minimum volume or value of services is guaranteed. Services will be 'called off' on an as required basis.

Each Lot will be evaluated & awarded on a separate basis

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders

PCC reserves the right to establish the Framework in whole or in part

PCC reserves the right to annul the tendering process and not establish the Framework / award any contract

Contract performance conditions may relate to social, economic and environmental considerations

All documents to be priced in GBP and all payments made in GBP.

Welsh Public Bodies as defined for the purposes of this PQQ.

Pembrokeshire College

Isle of Anglesey County Council

Bridgend County Borough Council

Blaenau Gwent County Borough Council

City of Cardiff Council

Caerphilly County Borough Council

Carmarthenshire County Council

Conwy County Borough Council

Ceredigion County Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Merthyr Tydfil County Borough Council

Mid & West Wales Fire & Rescue Service

Monmouthshire Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Swansea City & County Council

Torfaen County Borough Council

Vale of Glamorgan Council

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70553

(WA Ref:70553)

VI.4) Procedures for review

VI.4.1) Review body

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

UK

Telephone: +44 01597826000

VI.5) Date of dispatch of this notice

13/09/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
22/12/2017 12:08Buyers

Please note that Wrexham County Borough Council are to be included in the list of Welsh Public Bodies, they were left off the original list.

Wrexham County Borough Council were identified in the documentation included in the related PQQ on eTenderwales ref pqq_32391.
Main Contact: mary.salmon@powys.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
66122000Corporate finance and venture capital servicesInvestment banking services and related services
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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