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Notice Details

Title: The Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues (DPS)
Published by: Carmarthenshire County Council
Publication Date: 21/09/2020
Deadline Date: 21/10/2020
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works. Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works. The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.
CPV: 77211400, 77211300, 03452000, 77211500.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Carmarthenshire County Council

County Hall

Carmarthen

SA31 1JP

UK

Telephone: +44 1267234567

E-mail: RSymes@carmarthenshire.gov.uk

NUTS: UKL14

Internet address(es)

Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues (DPS)

Reference number: Reference No: eTenderWales Project Reference - project_45172

II.1.2) Main CPV code

77211400

 

II.1.3) Type of contract

Services

II.1.4) Short description

Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works. Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works. The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

77211300

03452000

77211500

II.2.3) Place of performance

NUTS code:

UKL14


Main site or place of performance:

Carmarthenshire

II.2.4) Description of the procurement

Carmarthenshire County Council (“the Council”) is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works within a Dynamic Purchasing System (“DPS”). At this stage, the Council is considering an initial period of four years which includes the option to extend in one year periods for a further period of up to four years or until the agreement is no longer fit for purpose.

Carmarthenshire County Council has the second largest length of highways network in Wales, covering 3,500KM of public highway, with 110 schools, some of which contain an extensive number of trees. Also maintained are parks, playgrounds and open spaces. We also maintain land on housing estates and social services establishments, Council owned buildings and leisure centres.

The proposed DPS will predominately deal with the removal of Trees infected with Hymenoscyphus fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified trees for removal as they are showing more than 50% dieback of the crown. Recent school surveys have highlighted sites that need trees removing. Trees showing at least 50% dieback of the crown during our surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees within the highway verge will be removed by the County Council. The authority will also liaise with private landowners and will be offering our services to take down trees adjacent the highway provided they agree to pay the costs for felling and provided it does not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

12-month rolling period after the initial 4 years for a further period of up to 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

There is no limit on the number of Bidders that may join the DPS

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

A Dynamic Purchasing System (DPS) is a two-stage process. In the initial setup stage, all Bidders who meet the selection criteria and are not excluded will be admitted to the DPS. There is no limit on the number of Bidders that may join a DPS. Individual contracts are awarded during the second stage. In this stage, the Council invites all suppliers on the DPS to bid for the specific contract.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All conditions are listed within the tender documentation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out within the tender documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 138-340781

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/10/2020

Local time: 14:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/11/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Live Tender Webinar – Dynamic Purchasing System Ash Dieback, Carmarthenshire County Council

Business Wales will be delivering a tender specific workshop that will offer support and guidance in developing your skills and knowledge to tender for the Dynamic Purchasing system for Ash Dieback

The workshop will include: -

-Navigation of Sell2Wales

-Navigation of etenderwales website

-Highlighting buyer requirements

-Guidance on creating high quality responses.

-Understanding evaluation model

Details of the time and date are provided in the tender documents.

To book your place on this webinar please contact Business Wales on 01267 233 749 or e-mail westwales@businesswales.org.uk. This webinar will be presented using the Zoom platform. On receipt of your booking we will provide you with the link to the webinar.

ETENDERWALES PORTAL - To assist you in locating these opportunities on eTenderWales Procurement System, the project code is: project_45172. The initial PQQ application deadline is 21/10/2020.

This DPS application is comprised of one main Pre-Qualification Questionnaire (PQQ) under project_45172.

All DPS documents such as the Specification, Terms & Conditions, Instructions to Bidders etc. are all contained within project_45172.

Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.

To express an interest in this DPS register your company on the eSourcing Portal: www.etenderwales.bravosolution.co.uk.

If you require any further assistance use the online help, or the BravoSolution helpdesk which is available Monday - Friday (8am - 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850/ Fax: 020 7080 0480

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103714

(WA Ref:103714)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

18/09/2020


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: RSymes@carmarthenshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
77211300Tree-clearing servicesServices incidental to logging
77211400Tree-cutting servicesServices incidental to logging
77211500Tree-maintenance servicesServices incidental to logging
03452000TreesTree-nursery products

Delivery Locations

Delivery Locations
IDDescription
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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