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Notice Details

Title: Residential Short Break Service to Children and Young People with Disabilities in the Unitary Authority Area of Neath Port Talbot
OCID: ocds-kuma6s-115058
Published by: Neath Port Talbot County Borough Council
Authority ID: AA0274
Publication Date: 11/04/2022
Deadline Date: 12/05/2022
Deadline Time: 14:30
Notice Type: 21 Social and other Specific Services - Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Refer below to section II.2.4 - Description of the Procurement
CPV: 85320000, 85311000, 85310000, 85300000, 85000000, 85311300.

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Neath Port Talbot County Borough Council

Civic Centre

Port Talbot

SA13 1PJ


Contact person: Wayne Thomas

Telephone: +44 1639763928



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Residential Short Break Service to Children and Young People with Disabilities in the Unitary Authority Area of Neath Port Talbot

Reference number: NPT-1670

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Refer below to section II.2.4 - Description of the Procurement

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)






II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The residential short break service is an overnight short breaks service for Children with disabilities. The Service will be delivered from ‘Park House’ which is a purpose built facility.

The Service has a dual purpose in that it aims to provide disabled Children with access to a range of experiences and opportunities which are designed to enable them to have fun, socialise and learn new skills. The Service also provides Parent Carers with opportunities to take regular breaks from their caring responsibilities.

The provision of short breaks plays a key role in the Purchaser’s prevention and independence agenda for Children with disabilities and their families.

The Service will be demand led and will support Children who are under eighteen (18) years old and who have been assessed by the Purchaser as requiring this Service. Children accessing the Service may have a range of multiple and severe disabilities which can include, but is not limited to:

- Learning disabilities

- Physical disabilities

- Cognitive or sensory impairments

- Complex health needs

- Life limiting conditions

- Autistic spectrum disorders

- Behaviour, emotional and social difficulties

The Purchaser’s Child Care Disability Team (CCDT) will identify and refer Children to the Service based on an assessment of the Child’s needs and personal outcomes. The objective of the Service will be to provide regular Overnight Stays to effectively support Children with disabilities to achieve positive outcomes as required by their Care and Support Plan.

The appointed Provider will be responsible for managing referrals and bookings to meet service demand and to provide Children and Parent Carers with opportunities to receive regular short breaks throughout the year in line with their service allocation, which will include provision on weekdays, weekends, term time and during school holidays.

The appointed Provider will be responsible for delivering Overnight Stays by using a suitably trained and competent staff base who will deliver fun and positive Overnight Stays which are designed to meet the preferences, interests, abilities and personal outcomes of Children and their Parent Carers who access the Service.

When agreed with the Purchaser, the Provider may be requested to deliver Daytime Stays for Children with disabilities who have been assessed for daytime short breaks.

This is a regulated Service which requires the Provider to be registered with Care Inspectorate Wales (CIW). The placement of Children into the Service will not commence until the Service has received Registration confirmation.

There are TUPE implications for this service.

Contract is scheduled to commence from 01 Aug 2022 for a period of five years with an option to extend up to a further two years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-026233

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/05/2022

Local time: 14:30

IV.2.4) Languages in which tenders or requests to participate may be submitted



Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

Suppliers’ Instructions ‘How to Express Interest in this ITT’:

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal:

- Click the ‘Suppliers register here’ link.

- Complete the ‘Organisation Details’ and ‘User Details’ sections.

- Note the username you choose and click ‘save’ when complete.

- You will shortly receive and email with your unique password (please keep this secure).

- Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the ITT.

- Login to the portal with the username / password.

- Click the ‘ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant ITT (itt_90558).

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button on the right-hand side of the screen.

- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)

- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.

3. Responding to the ITT.

- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).

- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.

- There is help available Monday – Friday (8am – 6pm) on: or by telephone on 0800 368 485.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:117316)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




Telephone: +44 2079477501

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85000000Health and social work servicesOther Services
85320000Social servicesSocial work and related services
85300000Social work and related servicesHealth and social work services
85310000Social work servicesSocial work and related services
85311000Social work services with accommodationSocial work services
85311300Welfare services for children and young peopleSocial work services with accommodation

Delivery Locations

Delivery Locations
1017Bridgend and Neath Port Talbot

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
OCT376850: Children and Young Peoples Overnight Short Break Service
Publication Date: 20/10/2021
Notice Type: 21 Social and other Specific Services - PIN
Authority name: Neath Port Talbot County Borough Council
APR394653: Residential Short Break Service to Children and Young People with Disabilities in the Unitary Authority Area of Neath Port Talbot
Publication Date: 11/04/2022
Deadline: 12/05/2022
Notice Type: 21 Social and other Specific Services - Contract Notice
Authority name: Neath Port Talbot County Borough Council

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