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Notice Details

Title: Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant
OCID: ocds-kuma6s-135648
Published by: City & County of Swansea
Authority ID: AA0254
Publication Date: 08/12/2023
Deadline Date: 12/01/2024
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has SPD: No
Abstract: To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services.
Lot 1: Hire of small tools
Lot 2: Hire of heavy plant
Lot 3: Hire of scaffold and fence
Lot 4: Purchase of Plant & tools
Lot 5: Repair and Servicing
CPV: 42600000, 42600000, 42600000, 44212310, 34928310, 45340000, 44313100, 42600000, 42611000, 42600000, 42611000, 45259000.

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

UK

Contact person: Lisa Evans

Telephone: +44 7966230649

E-mail: procurement@swansea.gov.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.gov.uk/dobusiness

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant

Reference number: CCS/23/167

II.1.2) Main CPV code

42600000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services.

Lot 1: Hire of small tools

Lot 2: Hire of heavy plant

Lot 3: Hire of scaffold and fence

Lot 4: Purchase of Plant & tools

Lot 5: Repair and Servicing

II.1.5) Estimated total value

Value excluding VAT: .01  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Hire of small tools

II.2.2) Additional CPV code(s)

42600000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 1 encompasses a range of hand-held tools, including Breakers, Cutters, Drills, and Hedge Trimmers.

All equipment supplied within this lot must adhere to a maximum age limit of 5 years.

Prices for Lot 1 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Framework Agreement Period: 12th February 2024 to 11th February 2026

(With the option to extend for up to a further 24 Months)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Lot No: 2

II.2.1) Title

Lot 2: Hire of heavy plant

II.2.2) Additional CPV code(s)

42600000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 2 consists of equipment such as Hoists, Generators, and Pressure Washers.

Within this lot, all equipment is subject to a maximum age limit of 5 years.

Pricing for Lot 2 services should be submitted using the specified “Annex 2 Price Schedule Plant Listing

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Framework Agreement Period: 12th February 2024 to 11th February 2026

(With the option to extend for up to a further 24 Months)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Lot No: 3

II.2.1) Title

Lot 3: Hire of scaffold and fence

II.2.2) Additional CPV code(s)

44212310

34928310

45340000

44313100

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 3 encompasses items including Fence Panels, Scaffold Towers, and Ladders.

All equipment provided under this lot must comply with a maximum age limit of 5 years.

Pricing for Lot 3 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Framework Agreement Period: 12th February 2024 to 11th February 2026

(With the option to extend for up to a further 24 Months)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Lot No: 4

II.2.1) Title

Lot 4: Purchase of Plant & tools

II.2.2) Additional CPV code(s)

42600000

42611000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 4 is dedicated to the acquisition of Plant equipment.

Pricing for Lot 4 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Framework Agreement Period: 12th February 2024 to 11th February 2026

(With the option to extend for up to a further 24 Months)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Lot No: 5

II.2.1) Title

Lot 5: Repair and Servicing

II.2.2) Additional CPV code(s)

42600000

42611000

45259000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

Swansea

II.2.4) Description of the procurement

Lot 5 pertains to the comprehensive repair and servicing of all plant and equipment owned by Swansea Council.

Pricing for Lot 5 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Framework Agreement Period: 12th February 2024 to 11th February 2026

(With the option to extend for up to a further 24 Months)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Plant familiarisation training, in accordance with relevant regulations, should be provided at the time of plant hire.

Throughout the duration of this framework agreement, there will be no minimum order value, ensuring flexibility and accessibility for Swansea Council's equipment and plant hire needs.

Provide compelling evidence of conformity to relevant European or British Standards for all tools, equipment, and plant supplied. Ensure that CE markings, signifying compliance, are prominently displayed on all equipment.

The prices listed in this Pricing Schedule are inclusive of all components, encompassing profit, labour, materials, fuel, delivery, and any other expenses as specified under the Conditions of the Contract, which are the responsibility of the Supplier.

Prices are to remain fixed for an initial period of twelve (12) months.

Bidders are required to submit pricing for all items within the lot.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/01/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 12/04/2024

IV.2.7) Conditions for opening of tenders

Date: 12/01/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135648

(WA Ref:135648)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.4.2) Body responsible for mediation procedures

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

UK

E-mail: procurement@swansea.gov.uk

Internet address(es)

URL: http://www.swansea.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

UK

E-mail: procurement@swansea.gov.uk

Internet address(es)

URL: https://www.swansea.gov.uk/procurement

VI.5) Date of dispatch of this notice

08/12/2023


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@swansea.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
45340000Fencing, railing and safety equipment installation workBuilding installation work
42600000Machine toolsIndustrial machinery
45259000Repair and maintenance of plantConstruction works for plants, mining and manufacturing and for buildings relating to the oil and gas industry
34928310Safety fencingRoad furniture
44212310ScaffoldingStructural products and parts except prefabricated buildings
42611000Special-purpose machine toolsMachine tools operated by laser and machining centres
44313100Wire-mesh fencingMetal netting

Delivery Locations

Delivery Locations
IDDescription
1018Swansea

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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