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Notice Details

Title: Supply and Implementation of Library Management System for Public Library Authorities in Wales.
Published by: National Procurement Service (Welsh Government)
Publication Date: 12/01/2015
Deadline Date: 23/02/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: National Procurement Service as the Contracting Authority is putting in place a single-supplier Framework Agreement for use by Local Authorities in Wales identified at VI.3 (and any future successors to these organisations). The system will provide a single library management system for all public libraries in Wales, with a staged transition.
CPV: 48160000, 48161000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

ICT Category

Carole Hixson

+44 3007900170

NPSICTCategoryTeam@wales.gsi.gov.uk


http://npswales.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

http://www.etenderwales.bravosolution.co.uk/

http://www.etenderwales.bravosolution.co.uk/
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I.2)

Type of contracting Authority and Main Activity or Activities

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Public Procurement
Yes

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

Ceredigion County Council

City and County of Swansea

Conwy County Borough Council

Denbighshire County Council

Flintshire County Council

Gwynedd County Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taff County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Grwp Llandrillo Menai

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supply and Implementation of Library Management System for Public Library Authorities in Wales.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

7

II.1.2)

Main site or location of works, place of delivery or performance

Across Wales



UKL

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

10000003000000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

National Procurement Service as the Contracting Authority is putting in place a single-supplier Framework Agreement for use by Local Authorities in Wales identified at VI.3 (and any future successors to these organisations). The system will provide a single library management system for all public libraries in Wales, with a staged transition.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=21087

II.1.6)

Common Procurement Vocabulary (CPV)

48160000
48161000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

For the purpose of this contract notice and any subsequent contracts arising from it, the contracting authority will act as a central purchasing body. It is anticipated that Local Authorities s in Wales, may, if they wish to do so, utilise the Framework Agreement.

10000003000000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Participants will be advised if this is necessary during the procurement if considered appropriate.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity





III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS – ICT – 0014 - 15

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 23-02-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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English or English and Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

 11-04-2016

IV.3.8)

Conditions for opening tenders



 23-02-2015  12:00
Electronically, via etender Wales portal

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Potential suppliers should note that, in accordance with the UK Government's policies on transparency, National Procurement Service intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of National; Procurement Service . The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority.

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.

The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.

Welsh Local Authorities:

Isle of Anglesey

Gwynedd

Conwy

Denbighshire

Flintshire

Wrexham

Powys

Ceredigion

Pembrokeshire

Carmarthenshire

Swansea

Neath Port Talbot

Bridgend

The Vale of Glamorgan

Cardiff

Rhondda Cynon Taf

Merthyr Tydfil

Caerphilly

Blaenau Gwent

Torfaen

Monmouthshire

Newport

If you have any queries regarding the requirements please message using the extender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at help@bravosolution.co.uk.

If you require the documentation in an alternative format, please use the "Messages" area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 12:00 on 23/02/2015 . Clarification requests should be sent through the eTenderWales Portal by 12:00 on 09/02/2015.

How to find the Invitation to Tender:

All tender documentation can be found at https://etenderwales.bravosolution.co.uk.

Once logged in you must click on "ITT'S Open to all Suppliers"

The etender references for this framework is itt_45341 (Library Management System).

Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the "Express an Interest button". This will move the ITT from the "Open to all Suppliers" area to the "My ITT's" on the home page.

You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the "Attachments" area.

Should you have any questions on the ITT's please use the "Messages" area to contact us directly.

(WA Ref:21087)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this contract the successful supplier(s) may be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 12-01-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

ICT Category

Carole Hixson

+44 3007900170

NPSICTCategoryTeam@wales.gsi.gov.uk

http://npswales.gov.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

ICT Category

Carole Hixson

+44 3007900170

NPSICTCategoryTeam@wales.gsi.gov.uk

http://npswales.gov.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

ICT Category

Carole Hixson

+44 3007900170

NPSICTCategoryTeam@wales.gsi.gov.uk

http://npswales.gov.uk

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: NPSICTCategoryTeam@wales.gsi.gov.uk
Admin Contact: NPSICTCategoryTeam@wales.gsi.gov.uk
Technical Contact: N/a
Other Contact: NPSICTCategoryTeam@wales.gsi.gov.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
48161000Library management systemLibrary software package
48160000Library software packageIndustry specific software package

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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