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Notice Details

Title: Graduation Photography
OCID: ocds-kuma6s-137947
Published by: Swansea University
Authority ID: AA0345
Publication Date: 11/01/2024
Deadline Date: 12/02/2024
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has SPD: No
Abstract: The University has a requirement for graduation photography. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier.
The supplier will pay a minimum of 50% of their photography sales income back to the University as commission.
The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.
CPV: 79961300, 22315000.

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Swansea University

Procurement Office, Swansea University, Singleton Park

Swansea

SA2 8PP

UK

Telephone: +44 1792602779

E-mail: procurement@swansea.ac.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.ac.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Graduation Photography

Reference number: SU120(23)

II.1.2) Main CPV code

79961300

 

II.1.3) Type of contract

Services

II.1.4) Short description

The University has a requirement for graduation photography. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier.

The supplier will pay a minimum of 50% of their photography sales income back to the University as commission.

The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

22315000

II.2.3) Place of performance

NUTS code:

UKL18

UKL17

UKL14

II.2.4) Description of the procurement

The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.

Ceremonies will take place twice yearly, namely in July (approximately 4,000-5,000 graduates) and December (approximately 3,000-4,000 graduates). The Winter ceremonies will normally take place at the Great Hall at the University’s Bay Campus and will typically last up 3-4 days with up to 4 ceremonies (200 graduates per ceremony). Summer ceremonies will also be delivered in Swansea Arena over the space of approximately 4 days (350-400 graduates per ceremony with up to 3 ceremonies per day).

When utilising Swansea Arena, post-ceremony functions such as official photography may be held off-site on one of the University campuses.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical ability and Implementation / Weighting: 21%

Quality criterion: Customer Service - graduation day / Weighting: 19%

Quality criterion: Commission based contract / Weighting: 5%

Price / Weighting:  55%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Extension period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/02/2024

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.7) Conditions for opening of tenders

Date: 12/02/2024

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137947

(WA Ref:137947)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

11/01/2024


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@swansea.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
22315000PhotographsPostcards
79961300Specialised photography servicesPhotographic services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1018Swansea

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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