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Notice Details

Title: Canvassing and Electoral Registration Printing
OCID: ocds-kuma6s-119498
Published by: Pembrokeshire County Council
Authority ID: AA0255
Publication Date: 10/03/2022
Deadline Date: 12/04/2022
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Pembrokeshire County Council is looking for an experienced company to handle all our canvassing election printing.
CPV: 79520000, 22100000, 22000000, 22450000, 22458000, 22821000, 19212310.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Pembrokeshire County Council

County Hall, Haverfordwest


SA61 1TP


Telephone: +44 1437775905



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Canvassing and Electoral Registration Printing

Reference number: PROC/2122/099

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Pembrokeshire County Council is looking for an experienced company to handle all our canvassing election printing.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)







II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The Electoral Registration Officer (ERO) of Pembrokeshire County Council (PCC) is undertaking an exercise for the procurement of electoral registration print materials including Canvass forms, invitation to register forms, PI refresher forms, household notification letters and associated printing (“printing material”).

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery / Weighting: 15

Quality criterion: Quality Check / Weighting: 10

Quality criterion: Design / Weighting: 7

Quality criterion: Capacity / Weighting: 7

Quality criterion: Business Continuity / Weighting: 7

Quality criterion: Welsh Language / Weighting: 7

Quality criterion: Distribution / Weighting: 7

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

12 month extension option

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/04/2022

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 12/04/2022

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:119498)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




Telephone: +44 2079477501

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
22458000Bespoke printed matterSecurity-type printed matter
19212310Canvas itemsWoven fabrics of cotton
22821000Electoral formsForms
22100000Printed books, brochures and leafletsPrinted matter and related products
22000000Printed matter and related productsPrinting and Publishing
79520000Reprographic servicesOffice-support services
22450000Security-type printed matterStamps, cheque forms, banknotes, stock certificates, trade advertising material, catalogues and manuals

Delivery Locations

Delivery Locations
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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